Operations and Accounting Assistant

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Remote Office

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

👥 HR Tech

🎯 Recruiter

☁️ SaaS

HR Tech • Recruitment • SaaS

Remote Office is an end-to-end remote-ops platform that helps Australian businesses find, hire, onboard, pay, and manage global remote teams. The company offers talent acquisition and vetting (including machine-led interviews and technical challenges), virtual HR and compliance support, onboarding, and ongoing team management and strategic consultation to optimize remote team performance. Remote Office operates a SaaS platform and a community of pre-vetted professionals to streamline global hiring while handling legal, payroll, and HR administration.

📋 Description

• Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting • Ensure all work is structured, assigned and tracked in ClickUp • Monitor team capacity against client service agreements • Proactively identify and resolve bottlenecks • Maintain organised documentation within Google Workspace • Uphold and protect existing SOPs for Australian bookkeeping and management accounting • Maintain and optimise ClickUp dashboards, workflows and templates • Ensure full task visibility, traceability and accountability • Support workflow automation where appropriate • Champion consistent system usage across the team • Assist the CEO with operational planning and prioritisation • Prepare clear operational summaries and workload insights • Support implementation of internal initiatives • Track action items and ensure follow-through • Conduct preliminary quality checks on reconciliations, coding and workpapers • Monitor scope adherence and flag out-of-scope work • Assist with oversight of aged receivables and internal tracking • Step in hands-on when required to keep deadlines on track • Maintain clean and structured digital filing systems • Oversee licences, subscriptions and system access • Support onboarding of new staff into tools and workflows • Ensure confidentiality and protection of client IP

🎯 Requirements

• Experience in an accounting, bookkeeping or management accounting environment • Background in operations, practice management, admin VA or executive support within an accounting firm • Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end) • Hands-on experience with ClickUp (dashboards, workflows, templates) • High proficiency in Google Workspace • Experience with Xero, QuickBooks Online and/or MYOB • Strong organisational and time management skills • Systems-oriented mindset with respect for existing frameworks • Ability to operate independently without close supervision • Openness to leveraging automation and AI tools where beneficial

🏖️ Benefits

• Flexible work arrangements • Professional development • Remote work options