Virtual Assistant – Operations & Admin Support

🔥 0 minutes ago

🇦🇺 Australia – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Remote Office

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

💼 Consulting

👥 HR Tech

🎯 Recruiter

Consulting • HR Tech • Recruitment

Remote Office is an end-to-end remote-ops platform that helps Australian businesses find, hire, onboard, pay, and manage global remote teams. The company offers talent acquisition and vetting (including machine-led interviews and technical challenges), virtual HR and compliance support, onboarding, and ongoing team management and strategic consultation to optimize remote team performance. Remote Office operates a SaaS platform and a community of pre-vetted professionals to streamline global hiring while handling legal, payroll, and HR administration.

📋 Description

• Own and manage the CEO's task pipeline in ClickUp • Track deadlines, update statuses, follow up on outstanding items, and flag at-risk tasks • Handle day-to-day administrative coordination, including scheduling, reminders, follow-ups, and general support • Maintain organised records, documents, and spreadsheets across Google Workspace and other business systems • Perform accurate data entry and data validation in Xero • Identify errors or missing data and flag issues before they become problems • Communicate with and support workflows involving the business's AI agents • Assist with client-related administration, including gathering information, preparing documents, and coordinating follow-ups • Learn and follow the business's specific processes

🎯 Requirements

• 4+ years of experience • Proven experience in virtual assistance, executive assistance, administration, or operations support • Hands-on daily experience with ClickUp managing tasks, deadlines, and follow-ups • Strong data entry and data validation skills with high accuracy • Experience working with Xero is an advantage but not essential; willingness to learn • Comfortable working with AI agents and AI-driven workflows in a business setting • Strong organisational skills and ability to manage multiple priorities • Excellent written and verbal communication in English • Self-directed and reliable, able to work independently, use good judgement, and ask appropriate questions • Comfortable learning and adapting to the CEO's systems and processes • General exposure to bookkeeping or accounting administration is useful but not required

🏖️ Benefits

• Part-time engagement of approximately 20 hours/week, with potential to scale • Remote work arrangement • Work hours of 10:00 AM–2:00 PM New South Wales Time