Entity Management, Company Secretarial Associate

🔥 43 minutes ago

🌐 United Arab Emirates (UAE), Philippines, +4 more countries – Remote

🇦🇪 United Arab Emirates (UAE) – Remote 🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote 🇧🇬 Bulgaria – Remote 🇵🇱 Poland – Remote 🇪🇸 Spain – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

✨ Associate

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RemotePass

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

📦 Logistics

🏥 Healthcare

💰 $5.5M Series A - RemotePass on 2024-03

Consulting • Logistics • Healthcare

RemotePass is a cloud-based platform that helps companies onboard, manage, and pay global and local workforces, including contractors, Employer of Record (EOR) employees, and direct hires. It streamlines HR, payroll, compliance, benefits, and expense management (including company-issued SpendCards) across 150+ countries, offers integrations with common HR and accounting tools, and provides security and compliance features like SOC2 and GDPR adherence. RemotePass positions itself as an all-in-one HR & payroll SaaS for businesses scaling internationally.

📋 Description

• Manage the global entity lifecycle, including entity setup and maintenance from market scoping through corporate governance, statutory compliance, and restructuring. • Direct cross-functional teams across legal, finance, and operations, owning plans and delivery at every stage. • Keep leadership, internal teams, and external partners aligned through progress reporting; surface risks and drive decisions. • Manage incorporation, licensing, notarisation, certification, legalisation, employer registrations, licence renewals, statutory filings, and local regulatory obligations. • Maintain corporate records and manage renewals, registrations, filings, director/shareholder changes, board and shareholder resolutions, POAs, UBO updates, and registered office requirements. • Ensure entities remain in good standing and transition smoothly to business-as-usual. • Contribute to vendor and corporate legal matters, including NDAs, vendor agreements, banking documentation, lease agreements, procurement reviews, contract templates, legal playbooks, and legal operations improvements.

🎯 Requirements

• 4 to 6 years in company secretarial, corporate governance, entity management, or paralegal work, ideally at a corporate service provider, incorporation specialist, or a larger company's corporate affairs or legal function (must have). • Hands-on ownership of corporate records, statutory filings, and board and shareholder resolutions across multiple entities, including drafting resolutions independently, not just filing them (must have). • Experience supporting a multi-entity or multinational group across jurisdictions (must have). • Strong project management, keeping multiple workstreams, providers, and stakeholders on track at once. • Excellent communication, credible with senior leaders and external partners. • Familiar with notarisation, certification, and legalisation of corporate documents. • Proactive, detail-oriented, and comfortable in a fully remote, fast-moving scale-up. • Fluent in English.

🏖️ Benefits

• Play a central role in RemotePass's international expansion. • Take genuine end-to-end ownership of a high-impact function. • Get regular exposure to senior leadership and room to broaden your remit. • Work in a collaborative, ownership-driven culture. • Competitive compensation and benefits, with real growth opportunities.