HR Administrator

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ReWorks Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🎯 Recruiter

🤝 B2B

Recruitment • B2B

ReWorks Solutions is a premium remote staffing company that provides rigorously vetted, native English-speaking offshore professionals from South Africa and the Philippines, managed end-to-end with white-glove onboarding, continuous coaching, performance monitoring, and HIPAA-compliant processes. They position themselves as a B2B partner for healthcare organizations and other businesses seeking client-facing and backend remote teams, promising cost savings, high retention, and compliance. ReWorks combines hands-on team management with AI-powered support to streamline hiring, scaling, and ongoing oversight of remote staff.

📋 Description

• The HR Administrator is responsible for providing administrative support across the contractor and employee lifecycle, with a primary focus on onboarding, contract administration, recruitment coordination, HR record management, and interview scheduling. • Ensure all information required for contract generation is accurate and complete, including: • - Start dates • - Salary and remuneration details • - Client billing rates • - Paid Time Off (PTO) allocations • - Full-time or Part-time status • - Equipment requirements • - Assist with contract amendments, queries, addendums, and contractual updates where applicable • Maintain accurate employee and contractor records across all HR systems. • Add all new contractors to the Employee Database and update records as required. • Maintain termination records and ensure contractor databases remain accurate and up to date. • Update monthly new hire reports and HR tracking documents. • Assist with payroll preparation sheet by ensuring new starter information is complete before payroll deadlines. • Monitor probation review dates where applicable. • Maintain HR files and ensure all documentation is complete, organised, and compliant. • Maintain equipment allocation records for contractors. • Ensure confidentiality of all employee, contractor, and company information. • Preparation of increase, promotion and confirmation letters for contractors. • Monitor recruitment channels and interview feedback to ensure all successful hires are captured and progressed through the onboarding process. • Prepare candidates for interviews by providing interview guidance, confirming role details, explaining interview expectations, and ensuring they are fully prepared. • Coordinate and schedule interviews between candidates, clients, recruiters, and Account Managers. • Manage interview calendars, send interview invitations, confirmations, reminders, and follow-up communications. • Liaise with clients, candidates, recruiters, and Account Managers to coordinate interview availability and reschedule interviews when necessary. • Assist with updating and maintaining the Recruitment Tracker. • Upload and maintain criminal background checks and recruitment documentation. • Maintain accurate recruitment records and provide administrative support throughout the recruitment process. • Assist the HR Manager and Recruitment Team with additional recruitment administration as required. • Coordinate with the Operations Team regarding equipment requirements for all new contractors. • Ensure equipment requests are submitted accurately and within required timelines • Assist with equipment recovery and tracking during contractor offboarding. • Exit interviews/offboarding • Maintain accurate information across all HR systems, databases, and trackers. • Ensure employee and contractor data is accurate, complete, and regularly updated. • Assist with HR reporting and monthly administrative reporting requirements. • Support HR audits by maintaining organised and compliant documentation. • Identify discrepancies in HR records and resolve them promptly. • Provide administrative support to the HR Manager. • Assist with implementing and maintaining HR policies, procedures, and Standard Operating Procedures (SOPs). • Build positive working relationships with internal teams, contractors, and clients. • Ensure a high level of professionalism, confidentiality, and customer service in all interactions. • Perform any other reasonable HR administrative duties as assigned.

🎯 Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field. • Minimum of 2 years' experience in an HR Administration, Recruitment Administration, or Human Resources support role. • Strong proficiency in CRMs, Google Docs, ATS • Experience maintaining HR databases and employee records. • Experience coordinating onboarding and recruitment administration. • Excellent organisational, communication, and time management skills. • **Advantageous** • Experience working with remote teams or international organisations. • Experience using Applicant Tracking Systems (ATS) and HR Information Systems (HRIS). • Experience with platforms such as Workable, Zoho CRM, or similar HR and recruitment systems. • Experience supporting independent contractors or distributed workforces.