Virtual Assistant

🔥 0 minutes ago

🌐 Egypt, Argentina, +3 more countries – Remote

🇪🇬 Egypt – Remote 🇦🇷 Argentina – Remote 🇪🇹 Ethiopia – Remote 🇿🇦 South Africa – Remote 🇳🇬 Nigeria – Remote

💵 $1.2k / month

⏳ Contract/Temporary

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Army Careers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Scale Army Careers is a remote-first recruiting and talent placement service that matches experienced marketing, sales, and technical professionals outside the U. S. (primarily Latin America and Africa) with high-growth U. S. companies. They handle candidate screening (including application forms, video interviews, take-home assignments), contract and payment administration, and provide ongoing support and onboarding guidance while placements work directly with client companies. Roles are typically full-time remote positions paid in USD through payroll platforms like Deel.

📋 Description

• Manage projects with multiple moving pieces from planning through completion • Break projects into tasks, sequence activities, establish deadlines, and track deliverables • Manage concurrent projects and follow up on outstanding items and blockers • Solve routine operational problems independently and escalate sensitive or unclear matters • Maintain SOPs and process documentation • Improve internal processes and create scalable ways of working • Organize and triage the daily inbox • Maintain the task-management system and track requests, follow-ups, deadlines, records, inventory reports, trackers, invoices, and claims • Organize files and information and maintain reports using Google Sheets or Excel • Handle customer inquiries, returns, shipping labels, order issues, and related requests • Manage influencer communications, follow-ups, and gifting logistics • Coordinate with retail partners regarding vendor portals, schedules, deliverables, purchase orders, and documentation • Coordinate vendors, freelancers, photographers, editors, and other external partners • Support Shopify store maintenance and update product pages, stock status, and website content • Review website updates against publishing checklists and flag e-commerce issues • Research tools, vendors, platforms, and business processes and provide actionable recommendations • Schedule meetings, coordinate appointments, make travel arrangements, and handle Founder/CEO administrative and personal tasks • Use ChatGPT, Claude, and Claude Cowork to support workflows and identify AI automation opportunities • Write, test, and refine prompts and apply quality control to AI-generated outputs • Independently learn new technologies and platforms

🎯 Requirements

• Professional experience as a Virtual Assistant, Operations Assistant, Administrative Assistant, Project Coordinator, or similar support professional • Demonstrated experience operating independently and solving day-to-day problems without constant direction • Experience managing projects or workflows involving multiple tasks, deadlines, and stakeholders • Regular, hands-on experience using a task-management system such as ClickUp, Asana, Trello, Monday.com, or similar • Experience managing professional email communication and administrative responsibilities • Experience in a startup or small, fast-moving environment is strongly preferred • Experience supporting a consumer products, e-commerce, lifestyle, retail, or similar brand is strongly preferred • Experience with Shopify or Klaviyo is a plus • Exceptional organizational skills and attention to detail • Strong ability to prioritize and manage multiple responsibilities simultaneously • Strong project-management and follow-through skills • Ability to operate independently without step-by-step instructions • Strong professional written and verbal communication skills • Hands-on proficiency with ChatGPT and Claude for real business workflows • Ability to write and refine effective AI prompts and use AI to improve operational efficiency • Regular experience using task-management platforms • Proficiency with Google Workspace • Strong Google Sheets or Excel skills for trackers and reporting • Familiarity with Canva • Ability to quickly learn unfamiliar tools, systems, and platforms • Strong judgment regarding when to act independently and when to escalate • Comfortable communicating with customers, influencers, vendors, and external partners • Willingness to handle executive and personal assistance responsibilities • Ability to maintain a consistent full-time schedule during core U.S. business hours • Candidates must be available to work 9:00 AM–5:00 PM EST aligned with the client's time zone • Resume must be submitted in English and PDF format • Must complete the application form and record a video showcasing skill sets

🏖️ Benefits

• Fully remote work from home • Opportunity to work directly with the Founder/CEO of a growing consumer brand • Hands-on exposure across operations, project management, e-commerce, retail partnerships, influencer coordination, customer experience, AI, and executive support • Meaningful ownership over day-to-day execution • Opportunity to improve systems and processes that support company scaling