Bookkeeper, VA

Job not on LinkedIn

🔥 10 minutes ago

🇵🇭 Philippines – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🧑‍🏫 Bookkeeping and Clerks

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

👥 HR Tech

Consulting • Marketing • HR Tech

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Maintain accurate, current QuickBooks Online records across multiple LLCs/business entities • Enter and categorize transactions using the established chart of accounts and coding system • Record invoices, receipts, payments, deposits, intercompany transactions, and other financial activity with supporting documentation • Review transactions for missing information, incorrect coding, duplicates, or inconsistencies • Reconcile assigned bank and credit card accounts against statements • Investigate and correct discrepancies and miscoded transactions within authorized scope • Escalate unresolved, questionable, or potentially incorrect transactions with sufficient context • Maintain accounts payable and accounts receivable records, vendor records, invoices, payments, deposits, and receivables • Reconcile rental income and other expected payments and identify late, missing, or inconsistent payments • Monitor designated email accounts for invoices, receipts, statements, and bookkeeping documents • Organize documentation in designated cloud storage and match it to QuickBooks transactions • Maintain complete financial records for bookkeeping and tax support • Maintain Google Sheets, cash flow trackers, deal-related spreadsheets, and other financial trackers • Compare spreadsheet information against QuickBooks and investigate inconsistencies • Assist with weekly and month-end Profit & Loss reporting and other financial reports • Complete transaction entries, reconciliations, AP/AR updates, and documentation before month-end review • Review, resolve, document, and escalate issues before management’s final review and close • Manage assigned work within deadlines, communicate blockers clearly, and maintain accurate records without constant supervision

🎯 Requirements

• Strong QuickBooks Online experience — hard requirement • Solid hands-on bookkeeping experience covering transaction entry, bank reconciliation, credit card reconciliation, AP, and AR • Demonstrated experience maintaining books for multiple LLCs/business entities • Experience handling intercompany transactions • Proficiency with Google Sheets and financial spreadsheets • Ability to identify, investigate, and communicate financial discrepancies rather than simply entering data • Ability to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards • Ability to independently manage assigned bookkeeping work without requiring daily reminders or step-by-step direction • Strong organizational and time-management skills, particularly when managing records across multiple entities • Clear written and verbal English communication • High level of honesty, integrity, reliability, and confidentiality when handling financial information • Real estate bookkeeping experience is preferred but not required • Familiarity with HUD/settlement statements and real estate transactions is preferred • Must demonstrate hands-on QuickBooks Online and reconciliation experience • Must submit a 5–8 sentence practical response demonstrating investigation and correction/escalation judgment

🏖️ Benefits

• Paid Time Off • HMO • Fully Remote Work