Transaction Coordinator

Job not on LinkedIn

🔥 1 hour ago

🇨🇴 Colombia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

✨ Transaction Coordinator

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

👥 HR Tech

Consulting • Marketing • HR Tech

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Maintain the central master transaction spreadsheet and update property and transaction information • Track EMD, inspection / IT, closing, and other transaction deadlines • Review upcoming deadlines, identify missing information or unresolved items, and follow up before deadlines become overdue • Update stakeholders when dates change and maintain accessible transaction records • Own and monitor the dedicated transaction coordination inbox • Organize email threads and follow up on unanswered messages and unresolved requests • Escalate decisions, exceptions, and issues outside authority to the Operations Manager • Store and organize transaction documents in Google Drive • Check documents for missing or incomplete information and flag discrepancies • Maintain transaction deadlines and closing-related dates in Google Calendar • Coordinate with Sales, Operations Manager, COO, CEO, internal stakeholders, and external parties • Use the dedicated TC Slack channel for updates, questions, coordination, and escalations • Maintain transaction visibility, communicate risks and missing information, and track open items through resolution or escalation • Identify workflow gaps and suggest practical improvements within established procedures

🎯 Requirements

• Demonstrated experience managing multiple deadlines, documents, follow-ups, and stakeholders in transaction coordination, project coordination, project management, operations, or a closely related role • Ability to independently maintain accurate records and prioritize competing deadlines without needing daily task-by-task instructions • Strong attention to detail when entering, reviewing, and reconciling dates and transaction information • Demonstrated follow-through on unanswered requests and incomplete items until resolved or appropriately escalated • Strong written and verbal English communication • Comfortable communicating with internal teams and external parties and participating actively in meetings when required • Able to work as the company’s only dedicated Transaction Coordinator while reporting to the Operations Manager • Able to learn and apply documented workflows using SOPs, Loom videos, checklists, and guides • Reliable availability during normal business-day and client business hours • Capacity to commit approximately 40–45 hours per week • Able to work in a remote, asynchronous environment with proactive communication • Google Workspace / G Suite, including Google Sheets, Google Drive, Google Calendar, and email • Experience with Asana • Experience with Slack • Resume and short introduction video required for application • Previous real estate Transaction Coordinator experience is preferred, not mandatory • Latin America preferred for time-zone alignment

🏖️ Benefits

• Paid Time Off • HMO • Fully Remote Work