Executive Association Administrator

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🕒 February 16

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SolutionCX

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

🤝 B2B

🏢 Enterprise

☁️ SaaS

B2B • Enterprise • SaaS

SolutionCX is a Business Process Outsourcing (BPO) company that specializes in managing customer experience (CX) and back-office operations for businesses. With a global footprint and a team of experts, SolutionCX provides a range of services including virtual assistant support, bookkeeping, data entry, CAD design, graphic design, and web development. The company is dedicated to enhancing operational efficiency and customer satisfaction while helping businesses grow by offering innovative and cost-effective solutions.

📋 Description

• Manage complex executive calendars across multiple time zones, including board, committee, and leadership meetings • Coordinate meeting logistics, agendas, materials, and follow-up action items • Manage and prioritize executive email correspondence, draft responses, and ensure timely communication • Serve as a liaison between executive leadership, board members, and external stakeholders • Handle confidential information with professionalism and discretion • Prepare and distribute board and committee meeting packets and materials • Track votes, motions, approvals, and quorum requirements • Draft official meeting minutes, resolutions, and decision logs • Maintain governance records, board rosters, officer terms, and committee assignments • Support compliance with bylaws, governance policies, and record-retention standards • Create and maintain executive templates, reports, dashboards, and briefing materials • Develop and format executive-level presentations (PowerPoint) • Track action items and deadlines across leadership and committees • Ensure consistency, accuracy, and professional presentation of executive materials • Support strategic initiatives and special projects • Maintain organized electronic filing systems • Coordinate with internal teams and vendors to support leadership priorities • Proactively anticipate administrative needs and resolve issues

🎯 Requirements

• 3+ years of experience supporting senior executives • Excellent written and verbal communication skills • Strong organizational and time management abilities • High proficiency in Microsoft Office / Google Workspace • Ability to anticipate needs and work independently • Professional discretion and emotional intelligence

🏖️ Benefits

• Full Work-From-Home Setup • Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG • Night Differential & Holiday Pay • 13th-Month Pay Bonus • HMO - Free for Employee and 1 free dependent • Accident Insurance • Paid Leave Entitlements • Quarterly Perfect Attendance Incentives • Company-Sponsored Events – Team building, employee engagement programs, and more • Awards & Recognition Programs