Finance & Admin Specialist

Job not on LinkedIn

🕒 July 23

🇵🇹 Portugal – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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The Job Seekers Journey

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2025

💼 Consulting

🏥 Healthcare

📱 Media

Consulting • Healthcare • Media

<The Job Seekers Journey> is a supportive online community and resource hub for people navigating unemployment and the job search process. It provides practical job-search advice, mental and physical health information, a podcast, blog posts, and an email newsletter to help job seekers cope, stay informed, and improve their chances of finding work.

📋 Description

• Ensure smooth operation of the company's main administrative and financial processes • Manage the company's key administrative and financial processes • Serve as the primary point of contact with the accounting team • Collect, validate and submit documentation to accounting within defined deadlines • Organize and archive invoices, receipts, credit notes and other financial documents • Ensure correct categorization of expenses • Prepare and oversee supplier payments • Support preparation and validation of salaries, expense allowances/per diems, benefits, bonuses and commissions • Handle terminations and inquiries related to salaries and payments • Respond to employee questions about payslips, payments, benefits and expenses • Prepare and keep the P&L updated • Collect and organize information required for monthly financial close • Perform reconciliations between bank transactions, invoices, payments and internal records • Monitor accounts payable and receivable • Maintain up-to-date financial and administrative control files • Monitor costs and report significant deviations to the General Manager • Receive, review and forward external communications addressed to the company • Manage communications from the Tax Authority, Social Security, banks, insurers and other entities • Keep administrative, tax, labor and contractual documentation up to date • Support administrative processes related to employee onboarding and offboarding • Create, document and optimize administrative and financial processes in Notion • Implement controls, checklists, templates and automations to reduce errors and delays • Identify risks and opportunities for improvement • Support the General Manager in preparing financial and administrative information

🎯 Requirements

• Minimum 3 years of experience in the area • Comfortable working with numbers • Financial knowledge • Ability to update a P&L • Ease interpreting accounting and financial information • Advanced Excel • Administrative management • Invoice and payment management • Payroll processing • Financial controls • P&L management • Financial reconciliation • Data analysis • Process mapping

🏖️ Benefits

• 100% remote