Vendor Management Coordinator – Clinical Supplies

🔥 0 minutes ago

🇷🇸 Serbia – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🛒 Procurement

👻 Ghost score 10%

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Thermo Fisher Scientific

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1956

🏥 Healthcare

📦 Logistics

🏭 Manufacturing

Healthcare • Logistics • Manufacturing

Thermo Fisher Scientific is the world leader in serving science, with annual revenue of more than $40 billion. Their mission is to enable customers to make the world healthier, cleaner, and safer by supporting life sciences research, solving complex analytical challenges, increasing laboratory productivity, and improving patient health through diagnostics and the development of life-changing therapies. With a global team, they offer innovative technologies and pharmaceutical services through brands such as Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon, and PPD.

📋 Description

• Support day-to-day operations of study drug, comparator, and depot management activities • Coordinate with vendors and support vendor management for outsourced clinical supply services • Request and review vendor quotations for pricing, scope, quantities, and services • Create and manage Purchase Orders in accordance with global procedures, internal agreements, approval requirements, and financial controls • Review vendor invoices against quotations, Purchase Orders, contracts, and services performed • Monitor Purchase Order balances, vendor charges, service costs, and invoice status • Coordinate with Procurement, Finance, Accounts Payable, and internal stakeholders to resolve discrepancies • Obtain required approvals, revisions, and supporting documentation from internal groups • Manage vendors to ensure requirements, timelines, costs, and deliverables are met • Oversee vendor Purchase Orders and services, including distribution plans, Site Initiation Visit dates, product requirements, delivery timelines, and quality standards • Participate in GCS mini-team meetings and provide input on vendor processes, costs, timelines, requirements, and deliverables • Ensure activities comply with company Good Practices, applicable procedures, and client requirements • Participate in and support departmental project teams • Coordinate and liaise with cross-functional teams

🎯 Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain Management, Procurement, Pharmacy, Life Sciences, or a related field • At least 2 years of relevant professional experience in vendor management, procurement, purchase order administration, accounts payable/invoice review, supply chain, clinical supplies, or a related function • Intermediate to advanced English proficiency • Good written and verbal communication skills • Strong organizational, planning, prioritization, and time-management skills • Good analytical and problem-solving skills • Proficiency in Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint • Strong customer-service orientation and attention to detail • Ability to adapt to changing priorities and manage high-pressure situations • Ability to work collaboratively in a team environment and independently with moderate supervision • Good financial and commercial acumen • Understanding of clinical supply processes, including manufacturing, handling, importing, shipping, exporting, auditing, labeling, packaging, and depot management • Ability to communicate concerns, discrepancies, risks, and recommendations through appropriate channels • Experience with complex vendor quotations, invoices, pricing structures, and financial documentation is preferred • Experience in pharmaceutical, clinical research, healthcare, life sciences, or another highly regulated industry is advantageous • Experience using ERP, procurement, or financial systems for purchase order and invoice processing is advantageous

🏖️ Benefits

• Fully remote work arrangement • Standard Monday–Friday work schedule • Ongoing training related to clinical supplies, GxP activities, and applicable regulations

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