Timeless Medical Systems
51 - 200 employees
🏥 Healthcare
💼 Consulting
⚕️ Healthcare Insurance
Healthcare • Consulting • Healthcare Insurance
Timeless Medical Systems is a leader in providing software solutions for maternal breast milk, donor human milk, and infant formula management and administration. The company, founded in 2004, focuses on enhancing patient safety and improving efficiency within healthcare facilities, particularly in pediatric and neonatal nutrition management. Their systems track and trace milk and formula from donation through to dispensation, ensuring the right patient receives the correct feed. Timeless Medical's bar code scanning system is recognized and trusted by top healthcare facilities to improve patient safety and save clinician time. They also offer consulting and training services to assist healthcare facilities in optimizing their nutrition management processes.
Corporate Legal Assistant
Job not on LinkedIn
🔥 4 minutes ago
Where this job comes from
Posted on Timeless Medical Systems's careers page, not through a job board
First seen by Remote Rocketship 4 minutes ago
Timeless Medical Systems
51 - 200 employees
🏥 Healthcare
💼 Consulting
⚕️ Healthcare Insurance
Healthcare • Consulting • Healthcare Insurance
Timeless Medical Systems is a leader in providing software solutions for maternal breast milk, donor human milk, and infant formula management and administration. The company, founded in 2004, focuses on enhancing patient safety and improving efficiency within healthcare facilities, particularly in pediatric and neonatal nutrition management. Their systems track and trace milk and formula from donation through to dispensation, ensuring the right patient receives the correct feed. Timeless Medical's bar code scanning system is recognized and trusted by top healthcare facilities to improve patient safety and save clinician time. They also offer consulting and training services to assist healthcare facilities in optimizing their nutrition management processes.
📋 Description
• Provide administrative, organizational, and scheduling support across the contract lifecycle under the direction of the In-House Counsel. • Serve as a point of contact between Legal and Sales, Finance, Operations, and other departments. • Perform initial intake, logging, and comprehensive data entry of commercial agreements into internal contract management tools. • Manage and maintain the legal filing system and digital records. • Proofread documents, ensure formatting consistency, and verify complete and accurate data fields. • Track document status and coordinate contract execution, communication, and document exchange among stakeholders, customers, and prospects. • Maintain the centralized folder and library of contract templates, forms, business terms, and standard operating procedures. • Facilitate communication and document hand-offs with cross-functional teams throughout the contract process. • Review and summarize key terms in completed contracts and use the internal contract retention tool. • Conduct research on specific contract provisions as needed. • Maintain contract records in the company’s CRM and cloud storage. • Assist with contract intake triage, risk screening, and preliminary summary sheets for high-volume customer accounts. • Present updates and explain contract processes, templates, and changes to cross-functional teams. • Perform other reasonable duties assigned by leadership to support business operations.
🎯 Requirements
• Bachelor’s Degree in Business Administration, Legal Management or related education required. • 1+ years’ experience in administration, operations, or project coordination in a fast-paced environment; legal or contract experience is beneficial. • Strong calendaring, organizational, and multitasking skills required. • Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Drive, Sheets). • Excellent interpersonal, written, and verbal communication skills. • Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style. • Comfort preparing and delivering presentations and walking small groups through updates. • Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment. • Superior ethics and confidentiality. • Must be able to work Eastern or Atlantic time zone hours. • Reliable high-speed internet and a quiet, secure workspace required. • Occasional flexibility outside of regular hours, including evenings, weekends, or holidays as business needs require.
🏖️ Benefits
• Remote work environment • Reasonable accommodations for known physical or mental limitations • Equal benefits and privileges of employment without disability discrimination
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