Marketing & Operations Coordinator

Job not on LinkedIn

🔥 14 hours ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Marketing Operations

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtuHire

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

VirtuHire is a remote recruiting and employer-of-record service focused on connecting businesses with vetted South African talent. The company rigorously vets candidates and provides a curated shortlist, interview scheduling, onboarding, payroll, compliance, and full employee management. It offers a no-fee recruitment process, advertises cost savings versus local hires, and emphasizes English proficiency, university-educated candidates, and industry experience. Metrics provided include clients served, hires made, and a high retention rate. VirtuHire positions itself as a partner handling hiring, EOR services, and HR administration to let clients focus on growth.

📋 Description

• Coordinate and support marketing activities across the bookkeeping business and associated e-commerce ventures. • Manage social media content, schedule and repost content across relevant platforms, maintain an active online presence and identify opportunities to improve brand visibility and attract new clients. • Organise workflows, manage schedules, track priorities and ensure tasks are completed efficiently. • Identify operational gaps and implement practical solutions. • Use ChatGPT and other relevant technology daily to improve productivity, research information, organise tasks, develop workflows and streamline repetitive processes. • Help document and maintain standard operating procedures (SOPs) and encourage consistent use of established systems. • Assist with administration of Shopify, Amazon and Etsy, including managing listings, coordinating updates and monitoring activity. • Use QuickBooks to capture and categorise expenses and transactions accurately. • Export, organise and review transaction data in Excel, using AI tools where appropriate. • Manage information, maintain organised records, assist with research, coordinate tasks and handle general administrative responsibilities. • Maintain regular communication with the business owner and relevant team members, provide proactive updates, raise issues early and follow through on outstanding tasks. • Build a strong, trusting working relationship with the owner and help bring structure to busy or stressful periods. • Anticipate the owner's needs, translate ideas into actionable tasks and provide flexible support across changing business priorities. • Provide limited personal administrative assistance as the working relationship develops.

🎯 Requirements

• Experience in operations, business administration, executive assistance, marketing coordination or a similar multifaceted role. • Working knowledge of social media platforms and an understanding of how to manage content, maintain an online presence and support marketing activities. • Experience using ChatGPT regularly, with the ability to apply AI practically to research, task management, content support, process documentation and workflow automation. • Familiarity with QuickBooks and an understanding of basic bookkeeping, particularly expense capture and transaction categorisation. • Exposure to e-commerce platforms such as Shopify, Amazon or Etsy, with the ability and willingness to learn new systems quickly. • Strong organisational and time-management skills, with the ability to manage competing priorities and keep tasks moving without constant supervision. • Excellent verbal and written communication skills, with the confidence to participate in calls, ask questions, pick up the phone when needed and communicate proactively. • A resourceful, independent and solutions-oriented approach, with the ability to anticipate needs, take ownership and use initiative. • A confident, resilient and adaptable personality, with the ability to work effectively with a direct, fast-paced business owner and remain calm when priorities or pressure levels change. • A collaborative, relationship-focused approach and a genuine interest in building trust and contributing to a close working relationship. • Honesty about capabilities, a willingness to ask for clarification when needed and the confidence to communicate challenges rather than allow issues to escalate. • A long-term career mindset, with a genuine commitment to growing alongside the business and building a stable working relationship of at least three to five years.