Bilingual Operations Specialist, Japanese, English

Job not on LinkedIn

🔥 59 minutes ago

🇰🇷 South Korea – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Vision RT Ltd

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2001

🏥 Healthcare

🏭 Manufacturing

⚕️ Healthcare Insurance

Healthcare • Manufacturing • Healthcare Insurance

Vision RT Ltd. is the pioneer and market leader in Surface Guided Radiation Therapy (SGRT), specializing in advanced 3D surface imaging technology that enhances the safety, effectiveness, and efficiency of radiotherapy workflows. With over 3,000 systems actively in use worldwide, including installations in 24 of the top 25 cancer hospitals in the USA, Vision RT's innovative solutions such as AlignRT and DoseRT are integral for accurate motion management and real-time dose visualization, significantly improving treatment outcomes for various cancer types.

📋 Description

• Coordinate end-to-end import activities for equipment, spare parts, and operational shipments into Korea • Review shipping documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and HS classifications • Request and follow up on documentation corrections with suppliers • Prepare and issue customs pre-notification documentation to brokers • Coordinate shipment schedules with suppliers, logistics providers, hospitals, and internal stakeholders • Manage customs clearance activities and respond to customs enquiries • Support HS code classification investigations and resolutions • Arrange final delivery schedules with customers, hospitals, and carriers • Manage incoming and outgoing inspections • Maintain shipment records, cost tracking, and operational documentation • Escalate and manage shipment exceptions • Support administration of the Korean legal entity, including registrations, government filings, utility payments, local taxes, statutory obligations, company credit, and tender eligibility • Manage supplier invoices and operational payments • Coordinate with Finance, tax agents, and auditors on corporate tax and VAT requirements • Support accounts payable and operational expense administration • Liaise with banking partners regarding operational banking activities • Maintain financial records for audit purposes • Maintain employee records and personnel files in accordance with local legislation • Manage onboarding, employment-change, and offboarding documentation • Support company insurance programmes and employee benefits administration • Maintain tender and regulatory compliance documentation • Coordinate employment verification and administrative HR requests • Ensure confidentiality and security of employee data and records • Act as the primary operational liaison among suppliers, freight forwarders, customs brokers, hospitals, government agencies, finance providers, and internal teams

🎯 Requirements

• 3+ years' experience in operations administration, logistics coordination, import/export administration, supply chain support, or business operations • Experience working with customs clearance and import documentation • Strong understanding of Korean business administration and operational compliance requirements • Experience liaising with government agencies, customs brokers, and external service providers • Strong Microsoft Office skills, particularly Excel, Word, and Outlook • Excellent organisational and record-management skills • Fluent in Korean and business-level English and Japanese • Ability to manage multiple priorities in a fast-paced environment • Experience within medical devices, healthcare, technology, manufacturing, or regulated industries (desirable) • Experience using ERP systems such as Sage, SAP, Oracle, or equivalent (desirable) • Knowledge of Korean import regulations and HS classifications (desirable) • Experience supporting tender submissions and legal entity administration (desirable)

🏖️ Benefits

• Permanent, full-time employment • Equal Opportunity / Affirmative Action employer • Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup • Company insurance programmes and employee benefits support • Development opportunities