Legal Billing Specialist

🕒 June 30

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• Coordinate monthly billing cycles by confirming time entries across all timekeepers • Prepare, review, and finalize pre-bills before submission • Ensure invoices are accurate, compliant, and aligned with client-specific requirements • Submit invoices on time, following strict billing guidelines and deadlines • Open and maintain new matters with correct billing structures and rates • Support reporting and tracking of billing performance metrics • Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines • Identify and resolve billing issues before submission to prevent reductions • Navigate and manage submissions across multiple e-billing platforms • Handle a mix of recurring and ad hoc billing requests • Execute urgent, time-sensitive invoices tied to deal closures or settlements • Manage flat-fee billing arrangements and custom billing structures • Monitor incoming payments and deduction notices via shared inboxes • Review and track invoice reductions (50–100/month) • Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP) • Manage AP inbox and process incoming expense requests • Accurately input and code expenses into internal systems.

🎯 Requirements

• Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment • Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems • Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors • Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously • Independent Operator – Can learn quickly and execute without constant oversight • Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking • Clear Communicator – Proactive, responsive, and aligned with team expectations.

🏖️ Benefits

• 13th Month Bonus (Wild right?! 🤯) • Permanent work-from-home / remote set-up 🌴 • Health insurance 👨‍⚕️ • Dental insurance 🪥 • Mental health insurance 🧠 • Great starting salary 💰 • Growth opportunity 📈 • Performance-based raises 💸 • Prizes and bonuses 🏆