Governance and Operations Coordinator

Emploi pas sur LinkedIn

🕒 il y a 1 mois

🚗 Michigan – Distant

🚗 Michigan – Remote

💵 $60 000 / an

⏰ Temps Plein

🟢 Junior

🟡 Intermédiaire

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HL7

Site WebLinkedInTous les Emplois

- employés

🏥 Santé

💼 Conseil

🏗️ Construction

Healthcare • Consulting • Construction

HL7 est Health Level Seven International, une organisation de développement de normes accréditée par l'ANSI et à but non lucratif fondée en 1987 qui crée des cadres et des normes techniques (y compris HL7 V2, V3, CDA et FHIR) pour l'échange, l'intégration, le partage et la récupération des informations de santé électroniques. Elle fait progresser l'interopérabilité des soins de santé grâce à des programmes communautaires, des formations et des certifications, des événements (FHIR Connectathons, DevDays), des guides de mise en œuvre et des services d'adhésion pour les fournisseurs, les prestataires, les gouvernements et d'autres parties prenantes dans le monde entier.

Description

• Become a key part of the operational backbone of HL7’s governance and executive functions • Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and timely distribution to all participants • Produce accurate, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents • Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines • Maintain governance calendars, anticipate conflicts or gaps well in advance, and keep all meetings running on schedule • Coordinate governance communications across HL7’s committees, working groups, and broader community — including meeting announcements, voting processes, elections, and bylaw-related correspondence • Manage the end-to-end logistics of HL7’s governance election and voting processes • Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find • Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach. • Coordinate scheduling and logistics for meetings between HL7 leadership and external partners, member organizations, and stakeholders • Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked • Track commitments made with partners and ensure timely follow-through; flag anything at risk of slipping • Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably • Prepare briefs, pre-reads, agendas, and follow-ups • Arrange domestic and international travel for executive leaders — flights, hotels, ground transportation, and itineraries — anticipating needs and handling changes as needed • Prepare and submit expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies • Manage open action item queues; track risks and issues with Board or other initiatives as assigned; provide regular status updates and proactively surface anything that needs their attention • Identify patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.

🎯 Exigences

• 2–5 years of experience in an operations, coordination, or project-focused role • Nonprofit or association experience is a plus • Proven ability to manage multiple priorities in a fast-moving environment and consistently follow through • Tech-savvy and comfortable learning and using new tools quickly; familiarity with various AI tools, Microsoft 365 (Outlook, SharePoint, Teams), Zoom, and shared document platforms is expected • Excellent written communication skills — you can produce a crisp, professional email or summary document with minimal oversight • High attention to detail and a reputation for getting things done. • Comfortable working with senior leaders and exercising good judgment about priorities and escalation. • Self-starter who figures things out, proposes solutions, and takes initiative.

🏖️ Avantages

• Health insurance • Flexible work arrangements • Professional development