Commercial Operations Coordinator

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🕒 May 13

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Kooku Recruiting GmbH - Interim Recruiting & RPO

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

👥 HR Tech

Recruitment • HR Tech

Kooku Recruiting GmbH is a dynamic recruiting agency that specializes in interim recruiting and recruitment process outsourcing (RPO). The company provides a range of services tailored to the needs of HR professionals and businesses looking to fill critical positions with qualified candidates efficiently and effectively. With expertise in KPI-based recruitment strategies, Kooku offers customizable recruiting solutions across various sectors including sales, tech, marketing, HR, and finance. The agency prides itself on its transparent and flexible processes, ensuring a high placement rate while optimizing recruitment budgets. Kooku operates from multiple locations including Berlin, Hamburg, Munich, Vienna, and Barcelona, serving clients across different industries by offering both remote and on-site recruitment solutions. The company's services extend to active sourcing, candidate assessment, employer branding, and direct search, aiming to improve clients' recruiting culture and strategies without the traditional trial and error approach.

📋 Description

• Own the commercial coordination layer so that leadership and senior commercial colleagues can fully focus on opportunity strategy, client relationships, and deal progression - confident that the operational engine behind them is running smoothly. • Run the sales pipeline in **HubSpot** with a high standard of hygiene and data quality • Track opportunities, follow-ups, and next steps across all active deals • Support qualification, disqualification, and pipeline triage • Provide leadership with clean, reliable pipeline visibility at any moment • Coordinate meetings, follow-ups, and internal next steps across active opportunities • Keep momentum in commercial conversations — prevent deals from stalling due to process gaps • Support event follow-up, lead tracking, and clean opportunity handovers • Align with leadership and cross-functional colleagues on priority deals • Support the preparation of proposals, client presentations, and commercial documents • Help structure decks, briefing notes, and meeting prep for active opportunities • Maintain core sales collateral (one-pagers, use cases, proposal building blocks) • Keep client-facing materials current, organized, and easy to find • Coordinate with external lead-generation partners • Track inbound leads and sourced opportunities through the funnel • Support follow-up and handover across partner channels • Monitor channel activity and contribute to basic effectiveness reporting • Prepare weekly pipeline and sales status overviews • Support commercial reviews and updates for leadership • Help refine internal sales workflows and process discipline • Contribute to a more structured, predictable commercial operating

🎯 Requirements

• - **2–5 years of experience** in commercial operations, sales support, business development support, or commercial coordination • - Strong working knowledge of **CRM systems — HubSpot preferred** • - Confidence with **Apple Keynote** and other tools used to build polished client-facing materials • - Comfortable working with project and coordination tools such as **Monday.com** • - Familiarity with **Apollo** or similar lead-generation / contact management tools is a plus • - Practical, confident use of **GenAI tools** to speed up drafting, structuring, and summarizing • - Excellent organizational skills and strong follow-up discipline • - High attention to detail and a natural fit for process-driven environments • - Experience supporting proposals, decks, and other client-facing commercial materials • - A structured, proactive, and highly reliable working style • - Strong written and verbal communication skills in **English and German**

🏖️ Benefits

• A small, cross-functional, highly collaborative team with **flat hierarchies, lean processes**, and a culture built on **ownership, trust, and autonomy.** • - 💶 **Salary:** Fair compensation aligned with experience, responsibility, and impact • - 🏠 **100% remote** within Europe — work from where you're most productive • - ⏰ **Flexible working hours (30–38h/week)** — you can adjust your schedule any time • - 🌴 **30 days paid vacation** plus a company-wide break between Christmas and New Year • - 🚫 **No overtime culture** — sustainable work over performative busyness • - 💛 **Compassionate leave** and real support during difficult personal or family situations • - 👶 **Parental leave & a genuinely family-friendly culture** • - 💻 **Choice of equipment** (Mac or Linux) • - 📚 **Paid training and professional development budget** • - 🏢 **Optional paid WeWork membership** if you prefer a workspace outside your home • - 🌍 A values-driven employer that consciously chooses **which industries and projects to engage with** • The team is distributed across Europe, with an office in **Berlin** for those who want to drop in.