Expenses Administrator

Job not on LinkedIn

🔥 0 minutes ago

🇬🇧 United Kingdom – Remote

💵 £26k - £28k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Reach plc

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1836

📱 Media

Media

Reach plc is a leading media and publishing company, known for creating trusted, quality content across a range of print and online brands. Operating primarily in the UK and Ireland, Reach plc reaches a significant portion of the online population and holds a strong audience ranking. The company is committed to responsible business practices with a focus on diversity, inclusion, and protecting the environment. Reach plc’s diverse brand portfolio includes more than 120 print and online media brands, emphasizing its influence and reach in the media landscape. The company keeps shareholders informed with regular updates and reports on financial performance, corporate governance, and strategic initiatives.

📋 Description

• Process the end-to-end employee expense process • Review and approve expense claims • Manage manual expenses • Process overseas travel advances • Execute bi-weekly payment runs, including BACS payment files • Track, audit and reconcile active expense advance accounts • Serve as the first point of contact for escalated expense queries • Advise employees on expense policy • Investigate and resolve complex or disputed claims • Ensure processing complies with HMRC rules and internal financial controls • Monitor, reconcile and offset outstanding expense advances before payment runs • Maintain accurate employee records in the expense system • Produce general ledger reports for Finance month-end reconciliations • Collaborate cross-functionally to improve workflows and the employee experience

🎯 Requirements

• Proven experience processing complex employee expenses or in a similar finance, payroll, or shared services administration role • Practical understanding of HMRC expense rules and statutory regulations • Excellent numerical capabilities and high accuracy with sensitive financial data • Strong time-management skills • Ability to prioritize high-volume workloads and meet strict deadlines in a fast-paced environment • Excellent verbal and written communication skills across Teams, email and phone • Helpful, service-oriented mindset • Proficiency in Microsoft Office, especially Excel • Familiarity with Google Workspace

🏖️ Benefits

• 25 days holiday • Extra day after three, five and 10 years of service • Scheme to buy extra holiday • One paid volunteering day per year • One additional paid leave day for a significant personal moment • Bonus scheme • Company pension contributions matched up to 6% • Salary sacrifice pension contributions • Enhanced family leave • Flexible, inclusive and progression-supportive policies • Healthcare cash plan • Fast access to doctor's appointments • Electric or hybrid car lease scheme through salary sacrifice • 24/7 wellbeing assistance programme for employee and family • Discounts, including 15% off Reach's Yimbly marketplace • Interest-free loans for season tickets and technology