Project and Operations Coordinator

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🕒 May 29

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Zinc Network

WebsiteLinkedInAll Job Openings

51 - 200 employees

🌍 Social Impact

📱 Media

🤝 Non-profit

Social Impact • Media • Non-profit

Zinc Network is a company that helps clients deliver meaningful, measurable change regarding complex social issues facing the world today. The company focuses on fostering good governance and democratic renewal, promoting information integrity and media freedom, countering extremism and radicalisation, preventing online harms, and championing animal and environmental welfare. To achieve these goals, Zinc Network employs robust research, behavioural science, and creativity, using an eight-stage approach that balances rigor and flexibility.

📋 Description

• Support the day-to-day coordination of project activities, timelines, and deliverables. • Maintain project trackers, documentation, and reporting materials to ensure deadlines and outputs are accurately monitored. • Organise meetings, workshops, and stakeholder engagements, including scheduling, agendas, note-taking, and follow-up actions. • Support the preparation of donor reports, presentations, briefing materials, and internal updates. • Coordinate communication and scheduling across internal teams, consultants, and external partners. • Support project operations including resource planning, scheduling briefings and meetings, procurement, due diligence, contracting administration, onboarding, invoicing and timesheet tracking. • Grant management including contracting, reporting compliance, payment and grant close out • Assist with budget tracking and maintaining accurate financial and operational records. • Coordinate travel, logistics, and event arrangements for staff, consultants, and partners. • Support compliance with donor requirements, safeguarding, data protection, and security protocols. • Assist with vendor setup, raising Purchase Orders, process invoices, payment tracking and spend reconciliation, and other administrative finance processes alongside our Project Accountants where required. • Monitor project actions, risks, and operational issues, escalating where appropriate. • Contribute to improving internal processes, templates, and ways of working across the project team. • Provide general administrative and coordination support to programme and operations colleagues as needed.

🎯 Requirements

• Bachelor's degree or equivalent professional experience in foreign affairs, international development, strategic communications, political science, or a related field. • Strong organisational and time-management skills with the ability to manage multiple priorities. • Excellent attention to detail and ability to maintain accurate records and documentation. • Strong written and verbal communication skills. • Ability to work collaboratively across multicultural and cross-functional teams. • Confidence using Microsoft Office and/or Google Workspace tools. • Ability to handle sensitive information professionally and confidentially. • Proactive, adaptable, and willing to learn in a fast-paced environment. • Experience supporting donor-funded or international projects. • Experience with invoicing, procurement, budget tracking, or grants administration. • Interest in strategic communications, information integrity, or behavioural change programming. • Knowledge of Eastern and Central European socio-political contexts is an advantage.