Executive Assistant to Chief of Staff – Growth Track

Job not on LinkedIn

🕒 September 14

🌐 United States, Canada, +4 more countries – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote 🇬🇧 United Kingdom – Remote 🇿🇦 South Africa – Remote 🇧🇷 Brazil – Remote 🇵🇹 Portugal – Remote

💵 $60k - $170k / year

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Impact Clients

WebsiteLinkedInAll Job Openings

11 - 50 employees

📣 Marketing

☁️ SaaS

Marketing • SaaS

Impact Clients is a company that sells pre-built digital products and tools designed to help individuals and entrepreneurs create and launch high-ticket offers. Its product suite includes the Digital Funnel Accelerator Pack (pre-built funnel templates, editable assets, tech setup walkthroughs, funnel copy frameworks, and performance checklists) and an AI Sales Script Generator (AI-powered script builder, call structures, lead qualification samples, and objection-handling libraries). Products are delivered 100% digitally via a secure member portal with lifetime access; the site emphasizes results-driven assets rather than coaching or consulting. The company's marketing highlights founder Richard Yu and his documented entrepreneurial track record.

📋 Description

• Own and optimize the CEO’s calendar, protecting deep-work blocks and aligning schedules with company goals • Run internal follow-ups, action items, reminders, escalations, and communications across Slack, WhatsApp, and email • Build and manage the company operating system using Trello, Asana, Notion, or similar tools • Track project owners, deadlines, next actions, and definitions of done • Hold leaders and teams accountable for deliverables and reporting cadence • Run end-to-end hiring operations, including pipeline management, scheduling, scorecards, assignments, Loom reviews, and references • Oversee content operations for YouTube, Instagram, and email without creating content • Track weekly content output, deadlines, approvals, and delivery • Collect monthly P&L data, KPI dashboards, and weekly reports • Analyze profit and loss statements and payroll, and provide recommendations on raises, compensation structures, inefficiencies, and staffing • Execute personal and local projects supporting business performance, such as managing a home studio build-out • Advise department leaders on practical AI use in their daily responsibilities • Complete scheduling, meeting notes, and action-item tasks during onboarding • Progress from execution and systems ownership into Chief of Staff-style planning, cross-functional problem-solving, and high-priority initiative management

🎯 Requirements

• Highly organized and extremely self-accountable • Strong project management skills; experience with Trello, Asana, or similar tools • Exceptional attention to detail • Strong writing and communication skills, including detailed reports and clear, direct updates • Ability to make good decisions independently and anticipate needs • Ability to hold people accountable and handle tough conversations • Discretion, trustworthiness, and comfort with high confidentiality and sensitive information • Comfort with high access and high expectations • Experience or fluency using AI tools in daily workflows; at minimum, ChatGPT instead of Google • Familiarity with Google Workspace, Slack, Trello/Asana, Calendly, Zoom, and Loom • Spanish preferred but not required • Strong overlap with EST working hours • Must complete a required 5-minute camera-on Loom video submission • Must complete the final assignment involving a Google document and embedded YouTube videos

🏖️ Benefits

• Performance bonus • High-speed CEO training and full context into CEO decision-making • Growth track to Chief of Staff over 12–18 months, performance-based • Remote work with strong overlap with EST working hours