Executive Administrative Virtual Assistant

Job not on LinkedIn

🔥 17 hours ago

🇺🇸 United States – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Monitor multiple email accounts across Google and Outlook environments • Organize inboxes and identify messages requiring immediate attention • Flag important client requests, deadlines, and outstanding items • Draft routine responses for client review • Gradually handle approved email responses on the client's behalf • Maintain task lists, reminders, and follow-up items • Assist with calendar organization and meeting coordination • Track commitments across multiple client engagements • Organize information and supporting documents • Perform recurring data entry and administrative tasks • Prepare concise daily or recurring updates on items requiring client attention • Convert meeting notes or transcripts into actionable next steps • Track open items across multiple client relationships • Follow up on outstanding tasks and deliverables • Maintain organized files and account information • Assist with repetitive execution work where processes are already established • Support coordination across the client's different work environments • Help document recurring processes as responsibilities are delegated • Potentially expand into digital marketing responsibilities over time

🎯 Requirements

• Previous executive assistant, administrative, or operations-support experience required • Strong email and inbox-management experience required • Excellent written English required • Calendar, task, and follow-up management experience strongly preferred • Experience supporting consultants, executives, or agency owners strongly preferred • Experience working across multiple Google Workspace and Microsoft environments preferred • Digital marketing familiarity is a plus • Highly organized and proactive • Strong executive-assistant or administrative background • Comfortable managing multiple inboxes and client environments • Able to identify priorities without requiring constant direction • Detail-oriented and dependable • Comfortable learning a complex professional-services business • Interested in growing alongside the client and potentially taking on broader responsibilities over time • Some exposure to digital marketing with a genuine interest in developing additional marketing skills over time • Knowledge of Gmail / Google Workspace • Knowledge of Microsoft Outlook • Knowledge of Microsoft Office / Google Workspace • Knowledge of Calendar & Task Management Platforms • Knowledge of AI Productivity Tools • Availability Monday through Friday, preferably with morning EST overlap • Strong spoken and written English; accent preference Level A-C • Must operate under a Master Services Agreement and Statement of Work as an independent contractor

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you • Contracted hours may increase based on performance and workload