Temporary Associate, Admin

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $28 - $32 / hour

⏰ Full Time

🟡 Mid-level

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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AACN (American Association of Critical-Care Nurses)

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1969

🏥 Healthcare

📚 Education

⚕️ Healthcare Insurance

Healthcare • Education • Healthcare Insurance

AACN (American Association of Critical-Care Nurses) is a professional organization dedicated to advancing the field of acute and critical care nursing through education, certification, and the promotion of best practices. They offer resources such as online courses, webinars, and publications aimed at enhancing the skills and knowledge of critical care nurses. AACN also advocates for excellence in nursing practice and provides opportunities for professional development in a supportive community.

📋 Description

• Provide routine administrative support to the CSI department and team members • Complete assigned administrative tasks according to established procedures, instructions, and timelines • Prepare, organize, and distribute routine documents, correspondence, forms, and other materials • Enter, update, and maintain information in department systems, databases, spreadsheets, and records • Organize and maintain department files, records, documents, and information • Assist with scheduling meetings, appointments, and department activities • Prepare meeting materials, organize documents, reserve meeting space, and handle routine administrative needs • Perform routine data entry, tracking, and preparation of reports or spreadsheets • Process routine administrative requests and correspondence, communications, and follow-up • Support department purchasing and financial activities, including invoices, expense reports, and purchasing requests • Assist with travel arrangements, expense reporting, supplies, materials, and department resources • Respond to routine administrative questions and refer out-of-scope questions appropriately • Create and maintain team HWEAT/OLBI survey accounts in NetForum • Create staff polls using established tools and processes • Create and organize new cohort folders in SharePoint • Provide basic backup technical assistance and escalate issues as appropriate • Organize and maintain files on the R drive • Prepare cohort schedules and coordinate Zoom meeting logistics • Initiate and update cohort end-of-program report templates • Enter, organize, and maintain cohort end-of-program data in SmartSheet • Coordinate with faculty and vendors to place cohort food orders • Uphold the organization’s talent philosophy and values • Perform other duties as assigned

🎯 Requirements

• Minimum 3 years of administrative, clerical, customer service, or related experience • Equivalent combination of education and experience may be considered • Experience performing administrative, clerical, data entry, or other office support tasks preferred • Previous experience interacting with internal and/or external customers or stakeholders • Demonstrated experience managing multiple priorities • Basic to strong verbal and written communication skills • Basic to strong computer skills and proficiency with commonly used business applications • Proficiency in Google Suite, Microsoft Office Suite, and Zoom • Accurate, detail-oriented, and organized • Ability to follow established procedures, instructions, and processes • Ability to prioritize and complete assigned tasks within established timelines • Ability to maintain accurate records and information • Ability to communicate effectively and professionally with department team members • Ability to learn department-specific processes, systems, and responsibilities • Ability to ask questions and seek guidance when needed • Ability to maintain confidentiality and handle sensitive information appropriately • Ability to satisfactorily complete a background check clearance • Must provide proof of eligibility to work in the U.S. and be authorized to work for any employer in the U.S.; employment visa sponsorship is unavailable • Ability to meet physical requirements including frequent sitting, standing, walking, reaching, repetitive hand motions, prolonged desk work, and operation of standard office equipment and keyboards • Sufficient visual acuity and auditory ability to perform job duties

🏖️ Benefits

• Generous paid time off • Low-cost health plans for medical and mental health services • Dental insurance • Vision insurance • Company-paid life insurance • Company-paid short-term disability insurance • Retirement savings program with employer matching and additional company contribution • Alternative and flexible work arrangements supporting work/life balance