Project Coordinator

Job not on LinkedIn

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☕ Washington – Remote

☕ Washington – Remote

💵 $70.6k - $91.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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Smithsonian Institution

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

📚 Education

🤝 Non-profit

📱 Media

Education • Non-profit • Media

Smithsonian Institution is a renowned network of museums, research centers, and cultural organizations dedicated to enriching lives through knowledge and education. It fosters public engagement and curiosity by providing diverse resources and programs, including internships, exhibitions, and online learning opportunities. The Institution also emphasizes the importance of community involvement and diverse perspectives, encouraging critical conversations and collaboration among its affiliates across the nation.

📋 Description

• Support project management for digital storytelling projects and initiatives • Develop project work plans, budgets, spending plans, schedules, milestone charts, goals, and objectives • Develop and monitor budgets and spending plans; calculate projections and burn rates • Review contractor proposals and pricing; calculate travel costs using foreign per diem rates • Maintain financial records, monitor project spending in ERP, and serve as fiscal manager for project requests • Coordinate with project managers and CFCH staff on briefing materials, concept notes, status reports, briefing books, and project files • Record meeting discussion points and decisions for distribution • Conduct desk research and maintain information on potential digital storytelling opportunities • Coordinate meetings and prepare travel authorizations and vouchers • Travel nationally and internationally as necessary to support assigned projects • Coordinate with Smithsonian partners and support units on grants, contracting, office management, and finance • Liaise with the Office of Sponsored Projects on grant compliance • Coordinate Statements of Work with the Office of Contracting and internal administrative and finance teams • Support program evaluation plans, impact evaluation tools, evaluation data collection, analysis, interpretation, and reporting • Maintain evaluation data systems and partner/participant Excel databases • Conduct research using library and online resources • Provide technical support for fieldwork and lead or support trainings in the United States and foreign countries • Support communications and digital storytelling capacity building for cultural heritage organizations • Collect and update public-facing web materials and develop communication plans and social media content • Obtain vendor bids, initiate contracts and purchase orders, verify vendor enrollment, and respond to payment inquiries • Use PeopleSoft to review payment history, track payments, and verify payment information

🎯 Requirements

• Knowledge of standard communications and digital storytelling practices and procedures • Knowledge of project management principles and techniques • Knowledge of administrative procedures in an automated office environment sufficient to process forms and support project activities • Knowledge of basic budget and grant administration procedures • Knowledge of qualitative and/or quantitative evaluation design • Ability to communicate orally to cultural practitioners, academic institutions, and governmental and non-governmental organizations • Ability to communicate in writing to cultural practitioners, academic institutions, and governmental and non-governmental organizations • Ability to conduct research and produce written reports • Education completed outside the United States must be deemed equivalent to U.S. higher education programs by a credential-evaluation organization • Eligible to work in the United States • Pass pre-employment background check and subsequent background investigation • Complete a probationary period • Maintain a bank account for direct deposit/electronic transfer • Meet all qualification and eligibility requirements within 30 days of the closing date

🏖️ Benefits

• Health, Dental & Vision Insurance • Life Insurance • Transit/Commuter Benefits • Accidental Death and Dismemberment Insurance • Annual and Sick Leave • Family Friendly Leave • 403b Retirement Plan • Discounts for Smithsonian Memberships, Museum Stores and Restaurants • Credit Union • Smithsonian Early Enrichment Center (Child Care) • Flexible Spending Account (Health & Dependent Care) • Reasonable accommodation for applicants with disabilities • Relocation expenses are not paid