Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

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Aledade, Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2014

🏥 Healthcare

⚕️ Healthcare Insurance

🏢 Enterprise

Healthcare • Healthcare Insurance • Enterprise

Aledade, Inc. is a public benefit corporation that operates as the largest network of independent primary care practices in the United States. The company specializes in Accountable Care Organizations (ACOs), which help primary care practices and health centers improve patient outcomes and generate sustainable revenue through value-based care solutions. Aledade offers data insights, support, and business solutions to achieve sustainability and clinical autonomy. It collaborates with a wide range of healthcare providers, including primary care practices, community health centers, and network ACOs, ensuring improved quality of care and patient satisfaction. With operations in 45 states and affiliations with over 20,000 clinicians serving more than 2. 5 million patients, Aledade is committed to reducing care fragmentation and enhancing the overall quality of life for clinicians and patients alike.

📋 Description

• Support 3–4 assigned senior leadership members (SVPs+) as a strategic executive business partner • Own and strategically manage complex executive calendars, serving as optimizer, gatekeeper, and time manager • Identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings • Coordinate vetting processes for offsite events, internal retreats, and external gathering requests • Manage virtual and in-person executive meeting logistics, travel integration, and room coordination • Manage the full meeting lifecycle, including agendas, pre-reads, minutes, and action-item follow-ups • Support board meetings, speaking engagements, and team staff meetings • Triage executive email and departmental Slack correspondence; draft strategic responses • Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos • Serve as primary contact for internal departments and key external stakeholders • Manage complex travel itineraries using third-party travel systems • Act as an expense delegate in Expensify and approval proxy for direct reports • Coordinate onboarding/offboarding, access permissions, organizational charts, and PTO approval proxy duties • Handle routine workflows and contract management using tools such as Ironclad • Coordinate hardware/software requests and resolve basic access issues as a liaison to IT • Support cross-functional updates and strategic deadlines • Leverage AI tools such as Gemini and Claude to streamline workflows, automate deliverables, and improve productivity

🎯 Requirements

• 6+ years of relevant work experience • 3+ years of direct experience as an executive administrative assistant or executive business partner • Available to work across various time zones and/or non-traditional working hours on occasion, as needed • Proven adaptability and willingness to learn new technologies, including emerging AI tools and platforms • In-depth understanding of executive team operations and corporate dynamics • Advanced ability to manage complex calendars and negotiate scheduling across multiple executives • Exceptional verbal and written communication skills with strong presentation formatting capabilities • Strong organizational, problem-solving, and time-management skills with meticulous attention to detail • Ability to exercise discretion while handling highly confidential, sensitive information • Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG • Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity • Sitting for prolonged periods; extensive use of computers and keyboard; occasional walking and lifting may be required • Available to work across various time zones and/or non-traditional working hours on occasion, as needed

🏖️ Benefits

• Flexible work schedules and the ability to work remotely are available for many roles • Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners • Robust time-off plan (21 days of PTO in your first year) • Two paid volunteer days and 11 paid holidays • 12 weeks paid parental leave for all new parents • Six weeks paid sabbatical after six years of service • Educational Assistant Program and Clinical Employee Reimbursement Program • 401(k) with up to 4% match • Stock options • Equal opportunity employment and diverse, inclusive workplace