Technical Operations – Field Team Scheduler

🔥 3 hours ago

🌵 Arizona, Illinois, +4 more states – Remote

🌵 Arizona – Remote 🌽 Illinois – Remote 🏈 Ohio – Remote 🌲 Oregon – Remote 🎸 Mississippi – Remote ⚔️ Virginia – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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Apollo Mission Critical Engineering

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

⚡ Energy

🏢 Enterprise

B2B • Energy • Enterprise

Apollo Mission Critical Engineering is a mission-critical infrastructure engineering, construction, commissioning, and operations support services company focused on designing, building, launching, and operating high-reliability facilities worldwide. The firm specializes in data centers, fulfillment centers and warehouses, power plants and utility substations, pharmaceutical facilities, industrial manufacturing sites, and oil & gas refineries, delivering projects with an emphasis on safety, integrity, professionalism, and predictable outcomes. Apollo serves hyperscalers, colocation datacenter clients, and contractors with a client-obsessed, people-powered approach and a rapidly growing global footprint.

📋 Description

• Develop and maintain workforce schedules for all active projects. • Coordinate staffing assignments based on project requirements, employee qualifications, availability, and business priorities. • Manage employee deployments, rotations, mobilizations, and demobilizations. • Monitor project staffing levels and proactively identify resource shortages or surpluses. • Adjust staffing plans in response to project schedule changes, client requests, delays, accelerations, or emergency coverage needs. • Ensure all projects maintain adequate staffing coverage while maximizing workforce utilization. • Coordinate weekly staffing reviews with Operations and Project Leadership teams. • Maintain visibility into workforce capacity across all regions and projects. • Maintain an accurate roster of employee qualifications, certifications, training records, and project experience. • Match personnel to assignments based on technical expertise, certification requirements, leadership level, and development goals. • Track employee availability, PTO, holidays, training commitments, and travel schedules. • Assist with workforce forecasting and capacity planning efforts. • Support employee development by identifying opportunities for advancement, cross-training, and leadership exposure. • Ensure staffing decisions align with company goals and client expectations. • Serve as a primary point of contact for field personnel regarding assignments, schedules, travel, and deployment questions. • Build strong working relationships with field team members and operational leaders. • Communicate schedule changes and staffing updates promptly and professionally. • Support employee onboarding by coordinating initial project assignments and deployment logistics. • Conduct regular outreach to field personnel to maintain engagement and awareness of upcoming opportunities. • Promote a positive employee experience through proactive communication and responsiveness. • Coordinate travel arrangements including flights, hotels, rental vehicles, and project mobilization logistics. • Ensure field personnel receive timely travel information and assignment details. • Track upcoming mobilizations and ensure all logistical requirements are completed prior to deployment. • Assist employees with travel-related issues and coordinate resolutions when necessary. • Work closely with vendors and internal stakeholders to optimize travel efficiency and cost management. • Maintain accurate workforce data within scheduling and HR systems. • Generate weekly, monthly, and quarterly staffing reports. • Track workforce utilization, project coverage, staffing trends, and employee deployment metrics. • Develop and maintain dashboards that provide visibility into workforce allocation and project staffing. • Collaborate closely with Project Managers, Project Directors, Recruiting, Human Resources, and Learning & Development teams. • Support recruiting efforts by identifying future hiring needs based on projected workload. • Assist leadership with workforce planning strategies to support business growth. • Participate in operational meetings and staffing reviews. • Contribute to process improvement initiatives related to scheduling, workforce management, and operational efficiency.

🎯 Requirements

• Associate's Degree or Bachelor's Degree in Business, Operations, Human Resources, Project Management, or a related field preferred. • Minimum 3 years of experience in workforce scheduling, operations coordination, logistics, project support, or resource planning. • Strong proficiency with Microsoft Office Suite, particularly Excel, Outlook, Teams, and SharePoint. • Excellent organizational and time management skills. • Strong verbal and written communication abilities. • Ability to manage multiple priorities simultaneously. • High level of professionalism and confidentiality. • Strong problem-solving and decision-making skills. • Preferred Experience supporting field-based workforces. • Experience within construction, commissioning, engineering, mission-critical facilities, manufacturing, aviation, telecommunications, utilities, or similar industries. • Familiarity with workforce planning software, BambooHR, Power BI, scheduling tools, or ERP systems. • Experience coordinating travel and logistics for distributed teams. • Understanding of project-based staffing models.

🏖️ Benefits

• Health and wellness plans (medical, dental, vision, life, disability) • Flexible spending accounts • Paid time off, holidays, and more • Paid parental leave • 401K plan with immediate match benefits • Employee assistance programs • Tuition reimbursement programs • Employee discount programs