Management Analyst – Research Program Operations

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Aptive Resources

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2012

🎖️ Defense

📦 Logistics

📣 Marketing

Defense • Logistics • Marketing

Aptive Resources is a management consulting firm based in Alexandria, Virginia, specializing in providing innovative solutions to federal government agencies, particularly in veteran and civilian health sectors. With a strong focus on performance optimization, human capital, and data analytics, Aptive aims to improve the quality and accessibility of health care services for veterans and the general public. The company utilizes technology and human-centered services to bridge divides and enhance public service delivery for multiple agencies, including Veterans Affairs, Defense, and others.

📋 Description

• Prescreen, review, and facilitate processing of project modification requests, budget requests, and project initiation materials • Coordinate project, budget, and peer review workflows in alignment with established guidelines and timelines • Collect, validate, analyze, and synthesize field-activity data for reporting, performance tracking, and stakeholder dissemination • Maintain and update personnel and project tracking spreadsheets for application and peer review processes • Coordinate application and peer review processes, track submissions, ensure completeness, and facilitate stakeholder communication • Identify process improvements and assist with SOPs, job aids, and training materials • Prepare program-level reports, summaries, and analyses related to projects, budgets, and operations • Support workflow automation and streamlining using Excel, SharePoint, or other systems • Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables • Communicate with internal and external stakeholders to resolve issues, ensure data accuracy, and support program objectives • Provide administrative and coordination support to the Director/Deputy Director of HSR for the HSR project portfolio

🎯 Requirements

• Bachelor's degree in business administration, public administration, health administration, public health, research, finance, or a related field • 4+ years of experience supporting program management or program analysis in a complex organization • Ability to take ownership of assigned tasks and workstreams, prioritize independently, and work proactively with minimal oversight • Experience with data validation, analysis, and maintaining structured tracking tools such as Excel and SharePoint • Proficiency with Microsoft Office, including Microsoft Excel, Microsoft Teams, and SharePoint • Strong attention to detail and ability to manage multiple tasks and deadlines • Effective written and verbal communication skills • Ability to work independently in a remote environment while managing assigned tasks and deadlines • Ability to obtain and maintain a public trust clearance • Legal authorization to work in the U.S. • Desired: experience supporting research program operations, implementation science, or health systems research • Desired: project management experience with timelines, deliverables, and cross-functional workstreams • Formal PM certification such as PMP is a plus but not required • Desired: grants management, grant portfolio administration, or research funding experience • Desired: scientific or research program management experience • Desired: federal research environment experience, such as VA or NIH • Desired: program performance tracking, reporting, or evaluation experience • Desired: budget workflow, financial tracking, projections, or request review experience • Desired: SOP, job aid, or process improvement experience • Comfort working with senior leadership, faculty, staff, students, medical professionals, and external agencies • Ability to synthesize data and stakeholder input for program improvements or operational decisions • Experience with multiple stakeholders in a fast-paced, matrixed environment • Discretion and sound judgment when handling confidential information

🏖️ Benefits

• Full-time position (40 hours/week) • 100% remote work • Equal opportunity employment • Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply