Technology Operations Specialist

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Bishop-McCann

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1997

🤝 B2B

🏨 Hospitality

📣 Marketing

B2B • Hospitality • Marketing

Bishop-McCann is an award-winning, full-service event management partner that specializes in corporate event planning, meetings management, incentive and recognition programs, congresses/expos, and virtual/hybrid events. The firm offers end-to-end services including creative strategy and environmental/graphic design, live and virtual production, event planning and operations, event technology integration, hotel and venue site selection, group air travel management, and global sourcing. Bishop-McCann highlights experience with pharmaceutical meetings, franchise and commercial conferences, and has produced thousands of programs worldwide (over 30,000 programs across 28 countries), served more than 1,000,000 attendees in over 350 cities, and managed over $1B in client budgets.

📋 Description

• Own user provisioning, deprovisioning, role management, and organizational hygiene across the Asana instance. • Partner with department leads to build and maintain project timelines and templates that support how teams actually work. • Serve as the internal Asana point of contact: troubleshoot issues, support new users, and coordinate with Asana support when needed. • Identify and flag improvements to how work is tracked; implement changes in coordination with the VP of Technology. • Manage user access, roles, and permissions within our Cvent instance. • Handle routine administrative tasks: user onboarding/offboarding, basic configuration updates, and access audits. • Act as the internal contact for Cvent-related operational questions, coordinating with Cvent support when needed. • Serve as the primary internal liaison to our managed service provider (ISG) for day-to-day MS365 administration, ticket escalation, and service delivery oversight. • Monitor MSP responsiveness and quality; escalate issues to the VP of Technology when service levels are not met. • Coordinate MS365 changes, licensing additions, and access requests on behalf of internal stakeholders. • Support new employee onboarding by coordinating with the MSP to ensure accounts and access are set up correctly and on time. • Manage the day-to-day relationship with our Dynamics third-party administrator—tracking open items, coordinating updates, and ensuring change requests are completed accurately. • Translate business needs from internal stakeholders into clear, documented requests for the Dynamics vendor. • Maintain a log of active and completed changes; surface patterns or recurring gaps to the VP of Technology. • Own day-to-day relationships with technology suppliers including CDW and Provantage—managing procurement requests, tracking orders, and ensuring accurate delivery and billing. • Assist with vendor contract renewals, software licensing, and hardware lifecycle tracking. • Maintain organized records of vendor contacts, contracts, and purchase history.

🎯 Requirements

• 2–4 years of experience in a technology operations, IT coordinator, or business systems support role. • Hands-on experience administering a project management or work management platform (Asana strongly preferred; Monday.com or Smartsheet considered). • Working knowledge of Microsoft 365 (Teams, SharePoint, Exchange, Entra ID) and comfort navigating the admin environment. • Demonstrated ability to manage external vendors and third-party service providers—tracking deliverables, holding partners accountable, and escalating appropriately. • Strong organizational skills with high attention to detail and a bias toward written, documented communication. • Clear written and verbal communicator; able to work effectively with both technical and non-technical stakeholders. • Self-starter who takes ownership of ambiguous problems without requiring step-by-step direction. • Experience with Cvent (any module) at an administrative or access-management level. (preferred) • Familiarity with Microsoft Dynamics 365 in a coordination or light-admin capacity. (preferred) • Prior experience at an events agency, hospitality company, or similarly fast-paced client-services environment. (preferred) • Exposure to technology procurement through CDW, Provantage, or comparable channels. (preferred) • Asana Certified Pro or equivalent platform certification. (preferred)

🏖️ Benefits

• A collaborative, people-first culture that values teamwork and connection • Opportunity to play a key role in delivering impactful, high-quality events • Fast-paced, dynamic environment with variety across programs and clients • Exposure to cross-functional teams and end-to-end event execution