Administrative Document Specialist

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $47k - $70k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Brown and Caldwell

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1947

💼 Consulting

🏗️ Construction

🏥 Healthcare

Consulting • Construction • Healthcare

Brown and Caldwell is an environmental engineering and consulting firm focused on water and wastewater systems, providing end-to-end solutions from design and construction management through operations, treatability testing, pilot demonstrations, and digital optimization. The company specializes in membrane and advanced water-treatment technologies (including potable reuse and PFAS/emerging contaminant solutions), climate change resilience, utility performance, and research and innovation to serve utilities, municipalities, and industrial clients. Brown and Caldwell combines field services, laboratory work, and digital tools (e. g. , BC:Opta™) to improve water stewardship, sustainability, and infrastructure performance.

📋 Description

• Provide entry-level technical and administrative support for client deliverables • Maintain quality deliverables and adhere to defined guidelines • Maintain compliance with BC document standards • Execute additional assignments based on evolving needs • Support document-related projects and initiatives • Apply BC template styles and guidelines to letter correspondence, Tech Memos, reports, design documents, and marketing materials • Check word spacing and spelling • Format section titles, headers, and footers • Update or create tables of contents • Verify pagination, page numbers, figure and table numbering, and captions • Maintain document legal limitations • Track and manage document version control • Store documents securely and ensure they remain accessible • Merge multiple files into cohesive PDFs • Create and compile documents into PDF format using Adobe or Bluebeam software • Document procedures and maintain alignment with evolving programs and guidelines

🎯 Requirements

• High school diploma or equivalent • Typically 0–2 years of related work experience • Basic knowledge of Microsoft Office Suite, including Microsoft Word • Knowledge of PDF software such as Adobe or Bluebeam • Detail-oriented with good communication and interpersonal skills • Ability to follow instructions and guidelines • Ability to support tasks efficiently in collaborative environments • Strong aptitude for quickly learning new software applications • Ability to document procedures and maintain current, compliant operations • Understanding of BC Digital Signature Support, such as GlobalSign or other BC-supported software • Subject to a pre-employment background check • Subject to a pre-employment drug test

🏖️ Benefits

• medical, dental, and vision insurance • short- and long-term disability insurance • life insurance • employee assistance program • paid time off • parental leave • paid holidays • 401(k) retirement savings plan with employer match • performance-based bonus eligibility • employee referral bonuses • tuition reimbursement • pet insurance • long-term care insurance • pre-employment background check • pre-employment drug test • exceptional development opportunities