Project Administrator

🔥 18 hours ago

🇺🇸 United States – Remote

💵 $28 - $33 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Budderfly

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

🏨 Hospitality

💰 $5M Debt Financing on 2022-06

Consulting • Healthcare • Hospitality

Budderfly is a company that provides energy efficiency and management services through an energy-as-a-service model. They focus on increasing energy efficiency for businesses without upfront costs by installing cutting-edge equipment and providing ongoing maintenance. Budderfly's model allows businesses to lower their energy usage, save money, and become leaders in sustainability by reaching their net-zero goals. They partner with clients to upgrade facilities, optimize operations, and reduce carbon footprints with innovative technology and long-term partnerships. With substantial investments in energy infrastructure, Budderfly transforms energy waste into capital savings and continually innovates to enhance sustainability and efficiency.

📋 Description

• Support the HVAC Field Operations Team, including Special Projects, UHP, Quality Assurance, and Project Managers. • Help keep projects organized, schedules coordinated, and communication flowing between stakeholders. • Monitor procurement, fulfillment, and shipping activities. • Assist with schedule management and coordinate communication among teams, contractors, and customers. • Create and verify work order data and tickets for installation support. • Track and update project status and close out work orders. • Assist with resolving customer or project-related issues. • Create and assign project work orders for contractors and internal teams. • Update contractor and internal-team data in project tracking systems. • Request and manage project documentation, including as-builts, permits, and equipment manuals. • Maintain forecasting and reporting spreadsheets. • Coordinate project meetings, document discussion points, and distribute minutes or follow-up items. • Manage internal SharePoint folders and documentation. • Track equipment orders, material warranty claims, and equipment RMAs with Fulfillment. • Support Accounts Payable with invoice routing. • Review Injobs and FSG data and documentation before work-order closeout. • Coordinate warranty service requests and contractor dispatchers, track issue resolution, and update internal systems. • Support leadership with workflow-change documentation and communication. • Support customer satisfaction by documenting, reporting, and helping resolve project-related issues.

🎯 Requirements

• Bachelor’s degree preferred, but not required. • 2+ years of proven work experience as a Project Coordinator, Project Administrator, or similar role. • Exceptional organizational skills, including the ability to multitask and manage time effectively. • Strong client-facing, communication, and teamwork skills. • Proficiency using computers and business software for a variety of administrative and project-related tasks. • Excellent verbal, written, and presentation skills. • Competency in Microsoft applications, including Word and Excel.

🏖️ Benefits

• Career advancement opportunities in a fast-growing, supportive company environment • Competitive pay • Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance • Opportunity to work as part of a team that values its members and works together to achieve positive change.