Health Initiative Executive Assistant

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🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $76.5k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Positively Partners

WebsiteLinkedInAll Job Openings

11 - 50 employees

🌍 Social Impact

👥 HR Tech

🤝 Non-profit

Social Impact • HR Tech • Non-profit

Positively Partners is a social enterprise dedicated to fostering equity and inclusion within workplaces, particularly focusing on dismantling systemic barriers for marginalized communities. The company collaborates with nonprofits and socially-minded organizations to connect diverse candidates with career opportunities in the social impact sector. Positively Partners' team comprises psychology practitioners, HR professionals, and system design experts who work together to create mission-driven and productive work environments. The company's mission is to align employees' values and strengths with their roles to enhance organizational impact and employee engagement.

📋 Description

• Co-own proactive, strategic calendar management and logistical support to the co-CEOs (and future Chief Campaign Officer) with fellow Executive Assistant • Partner with Chief of Staff, Senior Directors, and Project Managers to strategically align co-CEO calendar and time management to organizational priorities and timelines, coordinating complex and routinely changing schedules and priorities. • Own travel planning, including booking transportation and accommodations, and building itineraries for C-Suite. • Own production of C-Suite expense reports. • Manage incoming communications, ensuring timely dissemination to internal stakeholders, and serving as a primary point of contact for external relationships for scheduling critical meetings. • Handle confidential information with the highest level of discretion and professionalism. • Prepare meeting agendas and slide decks for internal meetings as needed. • Identify and implement administrative and operational systems that enhance the efficiency and reliability of C-suite support. • Develop and document best practices for managing and supporting the C-Team. • Recommend and maintain tools and processes for executive prioritization, internal communications, and task tracking. • Maintain organized records and monitor deadlines to ensure full compliance with organizational policies. • Plan and execute logistics for 3x/year Board meetings and periodic All Staff gatherings. • Coordinate with both on-site and remote staff, ensuring inclusive, efficient participation. • Serve as the point of contact for vendors and venues.

🎯 Requirements

• Proven experience effectively managing evolving schedules, last-minute changes, and competing demands across senior leadership while maintaining strong organization, professionalism, and responsiveness • Consistency balancing immediate needs with longer-term planning to ensure continuity and execution despite constant change • Experience simultaneously supporting multiple senior executives or leadership teams in a fast-paced environment • Exceptional organizational and time-management skills; able to respond timely to a high volume of requests • Demonstrated ability to work independently and prioritize among competing tasks • Demonstrated ability to communicate effectively across organizational levels and across internal and external stakeholders. • Strong verbal and written communication abilities. • Demonstrated ability to problem-solve in high-intensity situations • Proactive with strong attention to detail and comfort with complex operational systems • Advanced technical proficiency (Outlook / MS Office products; experience with Asana or project management software very useful) • High level of discretion and judgment in handling confidential and sensitive information.

🏖️ Benefits

• 100% employer paid premiums for medical, dental, and vision insurance for the employee and dependents • Generous 401K matching • 12 weeks paid parental leave • Unlimited sustainable vacation and sick time