Virtual Executive Assistant

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🔥 15 minutes ago

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Cube Care Company

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1999

⚕️ Healthcare Insurance

Healthcare Insurance • Manufacturing

Cube Care Company is a leading manufacturer of privacy and cubicle curtains and tracks, providing high-quality decorative products and services for healthcare and commercial interiors. Based in South Florida, Cube Care offers a turnkey solution for clients seeking premium textiles and installation services for medical facilities and hospitals, including products such as cubicle curtains, tracks, shower curtains, cart covers, window treatments, and bedding. Known for their commitment to delivering quality and building strong client relationships, Cube Care is a recognized industry leader and award-winning company.

📋 Description

• Manage and maintain the CEO and/or Business Director's daily calendar, including scheduling meetings, appointments, and reminders across multiple time zones. • Coordinate internal and external communications on behalf of the CEO and/or Business Director with professionalism and confidentiality. • Follow up and monitor with team members, vendors, clients, and partners on behalf of CEO and/or Business Director • Screen emails, prioritize urgent matters and draft responses when appropriate • Organize virtual meetings, prepare agendas, take minutes of meeting, and ensure follow-up on action items. • Prepare reports, presentations, spreadsheets , and business documents for executive review. • Maintain accurate and organized digital filing systems and confidential company records. • Conduct online research and compile information for business decisions, partnerships, and strategic initiatives. • Help streamline administrative systems and recommend process improvements for operational efficiency. • Track executive priorities and proactively anticipate scheduling conflicts or business needs. • Manage personal executive tasks and ad hoc assignments with discretion and reliability. • Serve as a dependable point of contact between the CEO and/or Business Director and internal/external stakeholders. • Assist with project coordination and ensure deadlines and deliverables are met across departments. • Provide ongoing support for operations, field staff, and internal departments by managing documentation, schedules, and workflows • Coordinate with team members and vendors to ensure smooth logistics, system processes, and equipment support • Monitor business platforms and internal tools for system statuses, updates, and user support • Facilitate issue tracking and resolution by collaborating with field personnel and reporting tools • Assist in weekly and monthly reporting, data entry, and performance logs • Support leadership with executive-level assistance, scheduling, follow-ups, and general support • Ensure all communications and tasks are handled with high level of professionalism, urgency, and confidentiality. • Maintain responsiveness during agreed working hours and provide consistent executive support in a remote environment.

🎯 Requirements

• Minimum 2 years experience as an Executive Assistant, or in a similar administrative support role • Strong English communication skills (written and verbal) • Proficient in using digital platforms and productivity tools (e.g., Google Workspace, Microsoft Office, task trackers) • Excellent attention to detail and organizational skills • Capable of managing multiple responsibilities with little supervision • Comfortable troubleshooting and following structured workflows • Reliable and accountable with a solutions-oriented mindset • Familiarity with tools like Odoo, project management systems, or barcode/labeling platforms (Preferred) • Background in coordinating with vendors or handling procurement tasks • Experience in collections, basic bookkeeping, and invoicing is required.

🏖️ Benefits

• Flexible work arrangements • Professional development opportunities