Legal Practice Assistant

🕒 May 14

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Cozen O'Connor

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1970

🤝 B2B

📋 Compliance

B2B • Legal • Compliance

Cozen O'Connor is a global law firm that provides a wide range of legal services, including litigation, corporate law, and regulatory compliance. With professionals across various sectors, the firm is dedicated to serving the needs of businesses and individuals by navigating complex legal issues and ensuring client success through strategic counsel and representation.

📋 Description

• Maintain attorney’s agenda • Manage attorney phone calls, including receiving/screening calls and setting up conference calls • Type, transcribe and revise all communications and legal documents including memoranda, correspondence, legal documents, charts and tables using various word processing software • Participate in weekly meetings and manage the agenda and minutes • Proofread all work for both content and context • Make extensive travel arrangements • In conjunction with Finance, maintain billing rates • Prepare and submit conflict checks and NBIs • Open, organize, prepare and maintain client and office files both in electronic and paper filing systems • Use the Firm's docketing program. Enter all required scheduling and dates in the program • Coordinate CLE training classes • Process attorney weekly time summaries and expense reports and meet the weekly deadline for reporting such items to ensure that attorney records are processed in a timely manner • Monitor emails for both self and attorney being supported • Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks • Maintain client contact lists for marketing events

🎯 Requirements

• Must have at least 2 years’ legal and/or executive secretarial experience • Extensive and thorough working knowledge of software applications as tools to complete assigned tasks, including, but not limited to iManage/DeskSite/WorkSite, Word, PowerPoint, Excel, InTapp, Big Hand, Docket Enterprise, DTE, ChromeRiver preferred • Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Adobe Pro and PDF Docs4. If not proficient, must be able to operate the Firm’s software applications on an advanced level within a reasonable period of time • Typing skills of 60+ w.p.m. • Detail-oriented with strong organizational skills and the ability to multitask. Strong Project management skills are required • Outstanding written and verbal communications. Must be able to interact with clients, attorneys, and staff professionally • Experience with efiling in both state and federal courts. Preferred efiling experience in the state of New York jurisdiction. • Assignments may change from time to time, and flexibility is essential. Legal Practice Assistants are expected to extend support and service to primary attorneys and any attorney within the Litigation practice and the office. • Required to be in office at least 3 days per week • High School Diploma or its equivalent required • NY Notary preferred