Senior Admin Associate – Organizing Leadership Team

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🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $83.9k / year

⏰ Full Time

🟠 Senior

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Critical Mass

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🤖 Artificial Intelligence

📱 Media

B2B • Artificial Intelligence • Media

Critical Mass is a digital experience design agency that specializes in creating connected digital ecosystems through innovative design and technology solutions. The agency partners with globally renowned brands, offering services that include strategy, brand and campaign development, content production, and performance marketing. With a strong focus on creativity and the incorporation of artificial intelligence, Critical Mass helps businesses engage their audiences effectively across various digital platforms.

📋 Description

• Provide scheduling support and follow-up tracking for key internal workstreams, including department heads and supervisors. • Assist with the preparation for select meetings by scheduling, assembling materials as needed and ensuring participants have the needed prep materials. • Take notes and track action items for select meetings; support follow-up to ensure next steps are clearly documented and communicated. • Process and track expense reports in a timely and accurate manner. • Attend organizational-wide meetings and create a weekly organizing priorities email (internal email). • Coordinate travel booking and in-person meeting logistics, including transportation, lodging, and on-site coordination. • Support scheduling needs across organizing teams. • Assist in managing special initiatives, events, or campaign logistics. • Provide administrative support to the Distributed Fundraising Program. • Provide flexible support on high-priority projects requiring both confidentiality and/or a quick turnaround. • Manage external convening logistics for turf and Emerging Power States.

🎯 Requirements

• 2–3 years of relevant experience in administrative, operations, or coordination roles, preferably in a fast-paced or mission-driven environment. • Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously. • Strong written and verbal communication skills. • Demonstrated ability to handle sensitive information with discretion. • Comfort working with senior leaders and supporting high-stakes, fast-moving work. • Strong interpersonal skills to liaise effectively with internal staff and leadership. • Proactive problem-solver who can anticipate needs and follow through on tasks with minimal oversight. • High level of reliability and responsiveness. • Experience coordinating logistics for meetings, retreats, or leadership members. • Experience with Google Office suite for content production and data management.