Event Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $65k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 0%

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dataSpring Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

📣 Marketing

☁️ SaaS

B2B • Marketing • SaaS

dataSpring is an Asia-focused market research and online panel provider. It offers expansive coverage across 12 countries and 2 million+ active panelists, supplying researchers with proprietary panels, third-party partners, and API integration. dataSpring provides a mobile research platform, 24/7 regional operations support in local languages, a Quality Check System for data validity, downloadable panel books, and insights content (blogs and podcasts) targeted at businesses conducting surveys and market research in Asia.

📋 Description

• Support the Event Marketing Manager in maintaining the annual event calendar across sponsored and owned events • Coordinate planning for DataSpring-owned executive meetings, advisory groups, innovation councils, symposiums, webinars, and other proprietary events • Manage event timelines, task trackers, agendas, run-of-show documents, attendee lists, and planning materials • Coordinate virtual and in-person event logistics, including registration, meeting platforms, venues, catering, shipping, signage, badges, materials, and supplies • Support vendor coordination and track deliverables, documentation, timelines, and requirements • Coordinate attendee communications, invitations, confirmations, reminders, calendar holds, and post-event follow-up • Provide day-of-event support, including check-in, speaker readiness, room setup, attendee needs, materials, and issue escalation • Maintain accurate event documentation, contact lists, vendor information, production notes, shipping records, and post-event files • Collaborate with Brand & Web, Product Marketing, Communications, Growth Marketing, Sales, and executive stakeholders • Coordinate presentations, agendas, signage, attendee materials, landing pages, registration forms, surveys, and follow-up communications • Support speaker scheduling, preparation materials, bios, headshots, presentations, and rehearsal logistics • Compile registration data, attendance information, survey responses, engagement notes, and stakeholder feedback for post-event reporting • Document debrief insights, lessons learned, open follow-ups, and process improvements • Maintain event templates, checklists, trackers, and shared planning resources • Identify opportunities to improve event coordination processes, attendee experience, and internal workflows

🎯 Requirements

• 3+ years of experience in event coordination, marketing coordination, project coordination, hospitality, executive meeting support, or related operational roles • Experience supporting virtual and/or in-person events, meetings, conferences, webinars, advisory groups, or executive convenings preferred • Healthcare, technology, association, or B2B marketing experience preferred but not required • Bachelor’s degree or equivalent experience required • Strong organizational and project coordination skills • High attention to detail and commitment to accurate, timely execution • Excellent written and verbal communication skills • Strong problem-solving skills and ability to escalate risks or issues appropriately • Comfort supporting both virtual and in-person events, including executive-level meetings and stakeholder convenings • Ability to work collaboratively across marketing, sales, product, communications, and executive stakeholder groups • Curiosity and willingness to develop a working knowledge of DataSpring solutions, audiences, and event objectives • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook • Experience with event registration platforms, webinar tools, project management tools, or CRM systems preferred

🏖️ Benefits

• Medical, dental, and vision coverage • 401(k) with company contributions and matching • Paid parental leave • Tuition assistance • Generous paid time off • Fully remote environment • Professional growth support