Real Estate Executive – Virtual Assistant

Job not on LinkedIn

🕒 August 7

🇵🇭 Philippines – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 41%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Elevate and Delegate

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Elevate and Delegate is a company that specializes in helping businesses reduce staffing costs and improve efficiency by sourcing and managing high-performance remote teams. They find talented overseas employees to fill roles such as virtual assistants, bookkeepers, customer service representatives, video editors, and more. Their services include smooth and efficient hiring and onboarding processes, strategy sessions to understand client pain points, and a 90-day satisfaction guarantee for their placements. Elevate and Delegate aims to help businesses grow without increasing their workload, by providing a dedicated talent overseas that works on the client's schedule.

📋 Description

• Manage the agent's calendar, scheduling, and day-to-day administrative tasks • Organize priorities, follow up on outstanding action items, and ensure deadlines are met • Convert voice notes, text messages, emails, and screenshots into organized tasks, reminders, and client communications • Manage incoming calls, return calls, gather information, and escalate important items • Maintain organized workflows and improve efficiency • Provide sellers with updates on listing activity, marketing, showings, and next steps • Follow up with buyer's agents after showings to collect feedback and update sellers • Respond to client inquiries through email, phone, Instagram, Facebook, and other channels • Manage and follow up with new and existing leads • Maintain accurate client records and activity in Lofty CRM or similar platforms • Track leads, clients, vendors, and outstanding tasks • Support active transactions alongside transaction coordinators • Coordinate photographers, inspectors, surveyors, power washing companies, contractors, and other vendors • Track vendor timelines and ensure scheduled completion of tasks • Assist with listing preparation and buyer follow-up throughout transactions • Assist with listing marketing, promotional activities, social media communications, and online engagement • Support business development, local market research, and real estate investment opportunities • Maintain relationships with clients, vendors, contractors, and community partners

🎯 Requirements

• Previous experience supporting a real estate agent, broker, or real estate team • Experience using real estate CRM platforms, preferably Lofty, Follow Up Boss, or KVCORE • Excellent spoken and written English • Confidence communicating directly with clients, agents, and vendors • Strong organizational, multitasking, and follow-up skills • Experience coordinating vendors and managing multiple projects simultaneously • Familiarity with Instagram, Facebook, email, and other client communication platforms • Ability to work independently and prioritize effectively • Customer-service orientation with professional and friendly communication • Highly organized and detail-oriented • Proactive and able to identify what needs attention without detailed instructions • Comfortable managing multiple priorities in a fast-paced environment • Resourceful, dependable, and solutions-oriented • Interest in growing with the business and becoming a trusted long-term partner • Ability to record application responses through a Loom video • Stable internet connection and a quiet, well-lit, clutter-free recording space for the application

🏖️ Benefits

• Direct client relationship and independent handling of client-related matters • Payments handled directly by the client; salary paid directly to the worker • Vacation leaves and holidays aligned with the client's business needs and policies/preferences • Loom video application/interview process • Stable internet connection, quiet and well-lit recording space encouraged for the application

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