Manager, Venue Procurement

🔥 18 hours ago

🇺🇸 United States – Remote

💵 $80k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Emerald

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2014

💼 Consulting

🏗️ Construction

📦 Logistics

💰 $400M Post IPO equity on 2020-07

Consulting • Construction • Logistics

Emerald is a market-leading events and media company that produces over 100 live events and a portfolio of digital media properties to connect buyers, brands, and professionals across industries such as design & construction, retail, industrial, luxury, sports, and technology. The company builds interactive in-person experiences and online communities, leveraging industry expertise and data-driven insights to drive business development, networking, and market intelligence for professional audiences.

📋 Description

• Support strategic sourcing, contracting, administration, and ongoing management of hotel and venue agreements across the event portfolio • Manage day-to-day procurement workflow from sourcing through contract execution and post-contract administration • Review hotel, venue, and room-block agreements against approved contracting standards and templates • Manage routine contract negotiations with hotels, venues, and third-party sourcing partners • Review room rates, room blocks, concessions, commissions, rebates, attrition, cancellation, rate protection, construction/renovation provisions, and other commercial terms • Identify deviations from contract standards and escalate material exceptions to the Director of Venue Procurement and/or Legal • Coordinate revisions, redlines, clean agreements, final approval, signature routing, and executed contract documentation • Support hotel and venue sourcing initiatives, prepare and distribute RFPs, and organize proposals and responses • Develop comparison summaries covering rates, concessions, financial terms, contractual obligations, and risks • Track contract status, redlines, approvals, deadlines, and next actions • Manage routine amendments and room block adjustments within approval parameters • Serve as day-to-day contact for hotel partners, CVB partners, sourcing agencies, and housing providers • Monitor deliverables, drive timely responses, and ensure third-party compliance with procurement procedures • Review commissions, rebates, and financial concessions; support reconciliation, audit, and reporting • Maintain contract templates, negotiation playbooks, SOPs, procurement tools, documentation, and contract records • Identify recurring negotiation issues and recommend improvements to templates and processes • Support preferred terms and repeat-use agreements with strategic hotel partners

🎯 Requirements

• 5+ years of experience in venue sourcing, hotel sales, hospitality operations, meeting planning, or procurement • Strong understanding of hotel contracts, room blocks, attrition, cancellation, concession management, and group housing practices • Demonstrated experience utilizing Cvent technology solutions, including sourcing/RFP distribution, venue search and evaluation, and supplier relationship management • Experience working with hotel brands, convention centers, CVB/DMO partners, and housing providers • Advanced proficiency in Excel, Smartsheet, and data analysis/reporting tools • Strong project management skills with the ability to manage multiple sourcing, contracting, and event support projects simultaneously • Excellent written and verbal communication skills, including experience coordinating contract negotiations and stakeholder communications • Highly organized with strong attention to detail and the ability to manage competing priorities in a fast-paced environment • Experience developing and maintaining process documentation, templates, and operational best practices • CMP, CMM, or similar industry designation preferred • Experience supporting a multi-event or large-scale tradeshow/event portfolio preferred • Experience with convention-center and complex citywide hotel contracting preferred • Familiarity with master agreements, multi-year agreements, and hotel term agreements preferred • Experience with third-party sourcing and housing providers preferred

🏖️ Benefits

• Bonus • Unlimited vacation for exempt employees • Flexible working locations • 401(k) plan with a company match • Medical, dental, and vision coverage • Transgender services and fertility benefits • Parental and caregiver leave • Dependent benefits • Commuter benefits • FSA benefits • Professional development programs like Toastmasters • Mental wellness tools