Regional Billing Coordinator

🔥 6 minutes ago

🥔 Idaho – Remote

🥔 Idaho – Remote

💵 $24 - $26 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📊 Billing Specialist

🚫👨‍🎓 No degree required

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Epika Fleet Services

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2016

📦 Logistics

🚗 Transport

Logistics • Transport • Maintenance

Epika Fleet Services is a company that simplifies preventative maintenance and repairs for fleets of all sizes by connecting them with top service providers nationwide. They aim to eliminate common frustrations faced by fleet operators, such as long wait times and subpar work, ensuring faster turnarounds and clearer communication about costs and progress. Epika partners with respected brands across various industries, emphasizing quality service and expert technicians to keep fleets running smoothly.

📋 Description

• Oversee all aspects of regional fleet-maintenance invoicing and billing • Own the monthly invoicing cycle and meet monthly regional revenue invoicing goals of $500K to $1M • Monitor Work in Process (WIP) and keep WIP revenue under 15% of assigned regional revenue • Close invoices within 48 hours of service completion • Review service orders, identify discrepancies, and resolve issues before invoicing • Verify invoice accuracy and applicable fees • Compile work estimates and communicate them to customers • Prepare and issue invoices and credit memos • Approve billing adjustments up to 50% of labor cost, not exceeding $1,000 per invoice • Manage assigned customer accounts and billing portals • Serve as primary billing contact, answer repair-cost questions, and resolve invoice disputes • Place customer accounts on credit hold or increase account limits when appropriate • Recommend improvements to repair-order documentation and customer credit limits • Maintain accurate customer and account records in the billing system • Track jobs from service completion through final payment • Pursue purchase orders needed to close billing and escalate as appropriate • Send payment reminders and support accounts receivable and collections • Accept and process customer payments when jobs are complete • Coordinate with managers and technicians on completed services and paperwork • Support billing for other regions as needed • Participate in weekly billing and sales calls, reporting on invoicing status, WIP, and receivables issues

🎯 Requirements

• High school diploma required; associate’s in accounting or business preferred • 2+ years of billing, service writer, accounts receivable, or accounting experience, preferably in a service business • Proficiency with ERPs and Microsoft Excel • Strong attention to detail, organization, and written and verbal communication skills • Ability to exercise sound judgment, prioritize competing deadlines, and work independently • Bachelor’s degree in related field or equivalent experience with a high school diploma • 2-5 years’ experience in billing, accounts receivables or payables • Excellent verbal and written communication skills • Strong decision-making and analytical skills • Strong organization skills and ability to multitask • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) • Experience working with FullBay software preferred • All applicants are subject to drug testing and a criminal background check prior to employment

🏖️ Benefits

• Health, Dental and Vision Plans • HSA options • Various life insurance options • Supplemental insurance plans • 401K with company match • Paid time off

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