Corporate Governance Specialist – Proxy

Job not on LinkedIn

🔥 6 minutes ago

❄️ Minnesota – Remote

❄️ Minnesota – Remote

💵 $22 - $24 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎲 Risk

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Equiniti

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 2007

💸 Finance

🏢 Enterprise

🤝 B2B

Finance • Enterprise • B2B

Equiniti is a leading provider of shareholder, pension, and remediation services, with significant operations in the UK, US, and globally. The company offers an array of services for individuals and organizations including share registration, investor relations advisory, employee benefits, retirement solutions, and customer management solutions. Equiniti specializes in transforming the retirement and pensions markets with advanced administration and technology solutions, as well as providing comprehensive business solutions like global payments and governance services. With strong capabilities in client portals and data solutions, Equiniti supports over 40 million shareholders, members, and customers worldwide, including a significant presence among the S&P and FTSE 100 companies.

📋 Description

• Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications • Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation • Assist with preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance deliverables • Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers • Support regulatory filing workflows for SEC and exchange-related submissions • Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps • Monitor voting and meeting-readiness activities, support preliminary and final reporting, and reconcile discrepancies • Perform quality-control reviews of names, dates, record dates, meeting details, security information, and other critical data • Identify and escalate timing, data, compliance, or execution risks • Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services • Maintain procedures, templates, and process documentation and recommend process improvements • Protect confidential client, shareholder, and transaction information • Support client onboarding, cross-training, and other team priorities as assigned

🎯 Requirements

• 2+ years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment • Working knowledge of public-company governance and shareholder-meeting processes; familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts is preferred • Experience coordinating deadline-driven projects involving multiple internal and external stakeholders • Strong attention to detail and ability to review documents, data, and instructions for accuracy and completeness • Clear, professional written and verbal communication skills • Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines • Sound judgment and ability to recognize risk, protect confidential information, and escalate issues appropriately • Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams • Experience with governance, proxy, filing, CRM, or workflow platforms is preferred • Experience in Proxy voting platforms such as Broadridge and Mediant • Bachelor's degree in business, finance, legal studies, communications, or a related discipline preferred, or equivalent relevant experience • Satisfactory pre-employment screening checks required