Vendor Onboarding and Risk Specialist

🔥 15 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎲 Risk

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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IREN

WebsiteLinkedInAll Job Openings

201 - 500 employees

🤖 Artificial Intelligence

🤝 B2B

⚡ Energy

Artificial Intelligence • B2B • Energy

IREN is a provider of purpose-built, high-performance AI data centers and GPU cloud services across North America. IREN develops, owns and operates large, power-dense facilities designed for demanding AI training and inference workloads, offering turnkey data centers, colocations for customer hardware, and managed GPU cloud access. The company emphasizes vertical integration, 24/7 onsite support, and powering its facilities with 100% renewable energy (including RECs). IREN currently lists six North American locations (including Sweetwater, Childress, Oklahoma, Prince George, Mackenzie, and Canal Flats), with secured power capacity of about 5 GW, several hundred to thousands of MW per site in operational, under-construction, and in-development stages, and roughly 4,900 acres of secured land for AI infrastructure.

📋 Description

• Own the intake, coordination, tracking, and closeout of new vendor and vendor change requests from initial request through approval and system activation • Determine required due diligence based on spend, scope, site access, criticality, and commercial or safety risk • Issue and collect vendor onboarding packages, including registration forms, banking and tax details, insurance certificates, safety documentation, and compliance attestations • Follow up with vendors and internal stakeholders on outstanding items and escalate delayed or blocked onboardings to the Procurement Manager • Coordinate vendor master setup and changes with Finance and Procurement after approvals and documentation are complete • Coordinate issuance, tracking, negotiation support, and execution of NDAs and onboarding agreements • Maintain the NDA register and ensure executed copies are filed and retrievable • Confirm executed NDAs are in place before confidential information is shared • Flag non-standard terms or vendor redlines to Legal and track resolution through signature • Administer vendor prequalification, including review of safety programs, incident statistics, certifications, licences, and WorkSafeBC or equivalent clearance letters • Verify certificates of insurance and track renewals • Coordinate HSE review and approval of contractors requiring site access and maintain the approved contractor list • Monitor expiring documents and prequalification status • Perform sanctions, adverse media, corporate registry, and financial health screening on new and high-risk vendors • Coordinate IT/Cybersecurity, privacy, and data-handling assessments • Maintain the vendor risk register with risk ratings, mitigation actions, owners, and review dates • Support periodic reassessment of critical, high-spend, and high-risk vendors • Maintain vendor onboarding, NDA, prequalification, insurance, and risk registers in SharePoint and ERP/procurement systems • Provide reporting on onboarding pipeline status, cycle times, compliance exceptions, expiring documents, and open risk actions • Support internal and external audits by retrieving due diligence evidence and approval records • Act as the central contact for internal requestors and vendors on onboarding requirements, timelines, and status • Develop and refine onboarding forms, checklists, templates, vendor guides, and process documentation • Identify opportunities to simplify, standardize, and automate onboarding and compliance workflows • Support vendor performance reviews and offboarding of inactive or non-compliant vendors

🎯 Requirements

• 3–5 years of experience in vendor onboarding, supplier compliance, procurement, contracts administration, risk, or audit support • Experience coordinating due diligence, prequalification, or approval workflows involving multiple internal stakeholders and external parties • Working knowledge of NDAs, certificates of insurance, and contractor safety prequalification requirements • Strong organizational skills with demonstrated ability to manage registers, deadlines, renewals, and a high volume of open requests • High attention to detail and comfort reviewing legal, financial, and compliance documentation • Proficiency in Microsoft Excel, SharePoint, Teams, and standard business systems • Strong communication skills, including the ability to follow up professionally with vendors and escalate issues when required • Ability to maintain confidentiality and handle sensitive commercial, legal, and supplier information appropriately • Preferred: experience in construction, engineering, energy, utilities, mining, data centre, or industrial operating environments • Preferred: familiarity with third-party risk management frameworks, sanctions screening tools, or supplier compliance platforms (e.g., ISNetworld, Avetta, ComplyWorks) • Preferred: understanding of contractor safety management requirements, including WorkSafeBC or equivalent provincial regulations • Preferred: working knowledge of ERP or procure-to-pay systems (SAP, NetSuite, Dynamics 365, Coupa, or similar) • Post-secondary education in business, supply chain, law, or risk management, or progress toward a relevant designation, would be an asset

🏖️ Benefits

• Total Compensation package may be inclusive of annual incentive bonus and equity (long-term incentive) • Relocation assistance (as applicable and based on successful candidate circumstances) • Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents • Company-paid life and disability insurance • Voluntary life and critical illness coverage available • Employee Assistance Program and virtual health care platform • RRSP with company match • Voluntary TFSA • 3 weeks annually for vacation and paid holidays • Flexible work arrangements (remote/hybrid) – for some roles • Opportunities for advancement and internal mobility • Training and personal development opportunities • Company events and team-building activities