Project Intake Coordinator, MEP

Job not on LinkedIn

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Full Circle

WebsiteLinkedInAll Job Openings

51 - 200 employees

🌾 Agriculture

🍽️ Food & Beverage

🛒 Retail

Agriculture • Food & Beverage • Retail

Full Circle is dedicated to providing communities with fresh organic produce and advancing a sustainable food system. The company delivers the finest in farm-fresh, locally sourced, and sustainably grown organic fruits, vegetables, and artisan products directly to its members' doorsteps. By connecting families with local producers, Full Circle aims to transform the way food is grown, produced, delivered, and consumed, especially across the Pacific Northwest, embodying the philosophy of 'Living the Good Food Life.

📋 Description

• Receive and process new projects once awarded or authorized to proceed • Collect project information, drawings, schedules, client requirements, contracts, and supporting documentation • Review project information for completeness and follow up on missing documentation • Establish project numbers and create project folders according to company standards • Enter projects into project management, accounting, scheduling, and document management systems • Maintain accurate client and project information throughout the project lifecycle • Assist with proposal preparation and coordination • Track proposal acceptance, executed agreements, purchase orders, Notices to Proceed, and other authorizations • Confirm appropriate authorization before releasing projects for production • Maintain records of contracts, proposals, amendments, and additional service requests • Prepare complete MEP project intake packages • Coordinate kickoff information with Project Managers and engineering staff • Ensure engineering teams receive current project documentation and design criteria • Communicate milestones and upcoming deadlines • Track revised architectural drawings and other project documentation • Maintain project intake and status trackers • Track project milestones and deliverables • Assist with deadline, workload, and project-priority monitoring • Escalate schedule conflicts, missing information, and administrative issues • Communicate with clients, architects, contractors, consultants, vendors, and internal engineering staff • Maintain project correspondence and client-requirement records • Maintain organized digital project files and assist with document control, revision management, closeout, and electronic archiving • Assist with intake, workload, status, and operational reporting

🎯 Requirements

• High school diploma or equivalent required • Associate's or Bachelor's degree in Business Administration, Construction Management, Architecture, Engineering Technology, or a related field preferred • 2+ years of project coordination, project administration, construction, architecture, engineering, or professional services experience preferred • Previous experience with an MEP engineering, architectural, construction, or AEC firm strongly preferred • Strong organizational and time-management skills • Excellent attention to detail and follow-through • Ability to manage multiple projects, deadlines, and competing priorities • Strong professional written and verbal communication skills • Proficiency with Microsoft Outlook, Word, Excel, Teams, and related business applications • Experience with project management, CRM, accounting, or document management systems preferred • Familiarity with Bluebeam Revu, AutoCAD, Revit, or other AEC platforms is a plus; engineering/design experience is not required