Senior Event Planner

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $107.2k - $138.7k / year

⏰ Full Time

🟠 Senior

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Gilead Sciences

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1987

🏥 Healthcare

💼 Consulting

🧬 Biotechnology

Healthcare • Consulting • Biotechnology

Gilead Sciences is a leading biopharmaceutical company that focuses on discovering, developing, and delivering innovative therapeutics for patients with life-threatening diseases. The company is highly recognized for its contributions in virology, particularly HIV and hepatitis, and is actively expanding its therapeutic reach into fields like oncology and inflammation. Gilead has a strong pipeline of medicines, with over 25 products available globally and 50 clinical programs. Known for its commitment to health equity, the company also actively funds HIV research and causes. Gilead's dedication to scientific innovation and health equity aims to tackle the world's most pressing health challenges, improving patient lives globally.

📋 Description

• Lead all aspects of assigned pharmaceutical congresses, including strategic planning, operational design, financial governance, vendor selection, and execution • Make decisions on congress operational strategy, budget optimization, resource allocation, vendor negotiations, and risk mitigation • Develop and enforce congress execution strategies covering logistics, registration models, exhibit asset utilization, and attendee engagement • Manage congress budgets through forecasting, accruals, reconciliation, and expense reporting • Lead vendor sourcing, contracting recommendations, commercial negotiations, vendor performance, and issue resolution • Ensure congress activities comply with regulatory, legal, and internal policy requirements • Establish and improve standard operating procedures for congress execution • Advise internal stakeholders on congress participation, engagement models, and attendee experience • Provide oversight, guidance, and quality assurance across events led by other planners • Lead cross-functional initiatives and strategic projects involving new tools, technologies, and workflows

🎯 Requirements

• Bachelor’s degree and five years of experience OR Master’s degree and three years of experience • Extensive experience in congress and large-scale event management • Advanced understanding and application of event planning principles, industry standards, and best practices • Demonstrated analytical expertise and strategic thinking • Advanced problem-solving and decision-making skills under pressure • Strong financial acumen with experience managing complex budgets • Exceptional written, verbal, and interpersonal communication skills • Ability to operate independently while collaborating effectively within cross-functional teams • Strong understanding of the pharmaceutical or regulated environment • Proficiency in MS Office and event-related technologies, including financial management tools, Cvent, Jifflenow, and SAP • Willingness to travel approximately 25% • Experience in Event Management, Marketing, or equivalent professional experience • Certified Trade Show Marketer (CTSM), Certified Meeting Professional (CMP), or equivalent certification • Experience in biotech or pharmaceutical industries

🏖️ Benefits

• Discretionary annual bonus • Discretionary stock-based long-term incentives • Paid time off • Company-sponsored medical insurance • Company-sponsored dental insurance • Company-sponsored vision insurance • Company-sponsored life insurance