Office Assistant

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🕒 July 20

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Gotham Biotech

WebsiteLinkedInAll Job Openings

2 - 10 employees

🧬 Biotechnology

🏥 Healthcare

Biotechnology • Healthcare

Gotham Biotech is a medical diagnostics company based in Gray, Maine that develops rapid, non‑invasive immunoassay kits. The company markets ELISA/EIA antigen detection kits for fungal infections (examples include a Histoplasma urinary antigen EIA kit and Blastomyces dermatitidis antigen tests for urine and serum), and conducts collaborative evaluations and research on its assays. Gotham Biotech focuses on laboratory diagnostic products for infectious disease detection and related research collaborations.

📋 Description

• Manage and maintain accurate records and databases using Microsoft Excel, Google Sheets, and CRM platforms such as Salesforce.com and HubSpot. • Prepare professional documents, presentations, and reports using Microsoft Word and PowerPoint. • Coordinate calendars, schedule meetings, and manage travel arrangements for team members across time zones. • Support sales and marketing teams by organizing leads, tracking follow-ups, and updating CRM entries in real time. • Streamline team productivity by organizing digital files, setting up templates, and implementing efficient workflow systems. • Serve as a point of contact for internal and external communications, ensuring timely and professional responses. • Monitor and update shared drives, project trackers, and collaborative tools to ensure data integrity and accessibility. • Assist in onboarding new team members by preparing documentation and setting up digital workspaces. • Troubleshoot basic technical issues related to office software and ensure smooth daily operations. • Contribute to process improvement initiatives by identifying inefficiencies and proposing data-driven solutions.

🎯 Requirements

• High school diploma or equivalent; associate degree or certification in office administration is a plus. • Proven experience in administrative support, preferably in a virtual or remote setting. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with advanced skills in Excel (formulas, pivot tables, data validation). • Strong familiarity with Google Workspace (Gmail, Docs, Sheets, Drive) and collaboration tools. • Hands-on experience with CRM platforms, specifically Salesforce.com and HubSpot. • Exceptional attention to detail and ability to manage multiple priorities with accuracy and timeliness. • Excellent written and verbal communication skills, with a professional tone and strong grammar. • Self-motivated, reliable, and capable of working independently with minimal supervision. • Reliable internet connection and a quiet, dedicated workspace suitable for remote work. • Ability to adapt quickly to changing priorities and evolving business needs.

🏖️ Benefits

• Flexible work arrangements