Executive Assistant – Operations, Process, AI

Job not on LinkedIn

🔥 23 minutes ago

🌏 Anywhere in the World

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Growthub

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

📣 Marketing

🛍️ eCommerce

Marketing • eCommerce

Growthub is a marketing agency that scales direct-to-consumer (DTC) e-commerce brands using high-performing ad creatives and paid social. They emphasize direct-response creative production (including video editing) and Facebook/Meta ads to grow clients profitably — claiming to have helped brands scale past $1M/month and generating $100M+ revenue for clients. Core specialties are marketing strategy, ad creative production, paid ads management, video editing, and direct-response campaigns; tagline: 'We scale DTC e-commerce brands with stealth creatives.

📋 Description

• Shadow the Founder’s daily work, including calls, reviews, planning, and client and team communication • Identify recurring tasks and decisions and document them as SOPs, checklists, and templates • Hand off documented processes to the team and ensure they are followed • Build automations across project management, documentation, Slack, email, CRM, and forms • Design and test AI workflows using Claude, ChatGPT, and similar tools • Maintain and improve a library of prompts, automations, and workflows • Track the Founder’s priorities, projects, and deadlines • Follow up with the team to ensure tasks and deadlines do not slip • Prepare agendas, take meeting notes, and convert meetings into assigned action items with owners and dates • Manage the Founder’s calendar, inbox triage, and day-to-day administration • Coordinate handovers and shared tasks with the part-time assistant

🎯 Requirements

• 2+ years running projects, timelines and multiple stakeholders • Agency experience is a must: experience in or with a creative, marketing or advertising agency • Excellent written and spoken English • Available full time during US Eastern Time (ET) business hours • Hands-on with AI tools and comfortable experimenting with new ones • Strong process mindset; able to document, simplify and improve work processes • Highly organized, proactive and comfortable working directly with a fast-moving founder • Reliable internet connection and a quiet workspace • Experience with automation platforms such as Zapier, Make or n8n (nice to have) • Familiarity with Notion, Slack, Google Workspace and similar tools (nice to have) • Exposure to video, ad or content production workflows (nice to have) • Previous EA or chief-of-staff experience supporting a founder or executive (nice to have) • CV or LinkedIn profile • Short note on an agency worked with and a process built or improved • Example of using AI or automation to save time at work • 2-minute Loom or voice recording introducing yourself in English

🏖️ Benefits

• Full-time employment • Remote work worldwide • Availability during US Eastern Time (ET) business hours