Import Project Manager

Job not on LinkedIn

🔥 6 minutes ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $75k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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HALO Branded Solutions

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

📦 Logistics

📣 Marketing

💰 Private Equity Round on 2016-01

Consulting • Logistics • Marketing

HALO Branded Solutions is a company specializing in branded merchandise and promotional products to enhance brand engagement and recognition. They offer a variety of services including custom kitting, company stores, holiday gifting, and creating employee welcome kits. In addition, HALO provides solutions for employee recognition and incentives through tailored programs that align with company cultures. The company also focuses on creating brand ambassadors through company uniforms and branded apparel. HALO serves a wide range of industries by providing creative services, technology solutions, and logistics support to capture and maintain the attention of clients and employees. Their commitment to sustainability and impactful experiences is central to their operations.

📋 Description

• Manage assigned import projects through intake, quotation, sourcing, product development, sampling, testing, production, shipment, customs/import coordination, delivery, and closeout • Develop project plans, timelines, milestones, owners, and status updates • Drive follow-through and escalate risks, delays, and decisions requiring attention • Coordinate multiple concurrent projects with varying complexity, urgency, product requirements, and delivery commitments • Maintain accurate project records, specifications, approvals, testing documentation, production details, and shipment information • Identify process gaps and recommend improvements that increase visibility, reduce risk, and improve speed and consistency • Request and compare supplier quotations and communicate pricing, minimum order quantities, tooling, packaging, lead times, and commercial considerations • Coordinate product specifications, artwork, samples, approvals, revisions, and production readiness • Build working relationships with overseas suppliers, factories, trading companies, testing laboratories, and other external partners • Support supplier issue resolution and escalate quality, timing, cost, or service concerns • Coordinate product compliance requirements, testing, inspections, certificates, declarations, and supporting documentation • Review test reports and compliance documentation; track open items and escalate failures, exceptions, or nonconformance • Maintain compliance records and support audit readiness, documentation requests, corrective actions, and process controls • Identify and mitigate import, product, supplier, and delivery risks with cross-functional partners • Coordinate production readiness, freight planning, shipping documentation, routing, tracking, delivery timing, and issue resolution • Monitor shipments and manage logistics exceptions affecting customer commitments • Prepare and collect commercial invoices, packing lists, certificates, bills of lading, and other import or shipping documents • Monitor sample approval, production, freight departure, customs clearance, and final delivery dates • Partner with Sales, Account Management, Sourcing, Compliance, Logistics, Merchandising, Finance, Operations, and other internal teams • Translate sales and customer requirements into sourcing, compliance, product, and logistics actions • Provide status reporting, surface decisions needed, and offer solutions or alternatives when plans are at risk

🎯 Requirements

• 5+ years of experience in import project management, sourcing, supply chain, logistics, product development, or related area • Demonstrated experience managing sourcing activities, supplier communication, quotations, product specifications, samples, timelines, and production details • Experience coordinating product compliance testing, inspections, certifications, or other quality and compliance documentation • Working experience with international logistics, freight coordination, shipping documentation, and delivery tracking • Demonstrated success managing multiple projects and deadlines in a cross-functional environment • Strong project management, organization, prioritization, and follow-through skills • Excellent written and verbal communication skills • Strong attention to detail and ability to identify missing information, inconsistencies, and potential risks • Ability to interpret project requirements and turn them into clear actions, owners, and deadlines • Ability to manage competing priorities and adapt to changing needs • Sound judgment, appropriate escalation, and ownership of problems through resolution • Proficiency with Microsoft Office and project management, sourcing, or supply chain systems • Ability to work independently while contributing to a collaborative team • Bachelor's degree in supply chain, Logistics, International Business, Business, or related field required • Preferred: experience sourcing packaging, promotional products, branded merchandise, or other custom products • Preferred: experience in international trade compliance, customs requirements, product safety, or regulatory documentation • Preferred: experience with testing laboratories, inspection agencies, third-party quality partners, or corrective action processes • Preferred: experience supporting Sales or Account Management teams • Preferred: familiarity with Smartsheet, ERP, order management, supplier management, or logistics platforms

🏖️ Benefits

• Nationwide Medical, Dental, Vision, Life, and Disability insurance coverage • Voluntary Benefits • 401(k) Retirement Savings Plan • Health Savings Accounts (HSA) • Flexible Spending Accounts (FSA) • Career advancement and internal promotion opportunities • Access to HALO's influential global network and leadership experiences • Recognition awards convertible into gift cards, trips, concerts, and merchandise • Reasonable accommodations for individuals with disabilities