Executive Assistant – Finance, IT, Admin

Job not on LinkedIn

🔥 2 minutes ago

🌺 Hawaii – Remote

🌺 Hawaii – Remote

💵 $69.6k - $76.5k / year

⏰ Full Time

🔴 Lead

💻 IT Support

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hawaii Community Foundation

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1916

🤲 Charity

🤝 Non-profit

🌍 Social Impact

Charity • Non-profit • Social Impact

Hawaii Community Foundation is a statewide philanthropic nonprofit that stewards donor funds and distributes grants and scholarships to support community programs across Hawai‘i. It manages over 1,160 funds (including more than 300 scholarship funds) and in 2023 distributed $107. 4 million in grants — including $7. 4 million in scholarships. HCF runs initiatives and grant programs focused on disaster preparedness and recovery (e. g. , Stronger Hawai‘i Fund, Hawai‘i Resilience Fund, Maui Strong Fund), health and wellness, education, arts and culture, environmental resilience, and community capacity building. The foundation also provides online portals for donors and nonprofits (DonorSphere and Grants Portal) and emphasizes systems change and social impact investing.

📋 Description

• Provide professional and confidential high-level administrative support to the SVP-CFO • Coordinate administrative, logistical and communication needs for FIAT projects and departmental priorities • Establish and maintain relationships with executive leadership, the Board of Governors, colleagues and external partners • Proactively identify issues affecting departmental commitments and recommend solutions • Handle confidential matters using sound independent judgment • Track operational goals and work-unit projects for the SVP • Develop and coordinate FIAT’s annual budgets and support budget execution • Manage the SVP’s calendar, travel coordination, briefing materials, appointments, agendas and programs • Support the SVP’s use of data systems, including meeting-note entry and report generation • Lead administrative support for Finance and Investment Subcommittee meetings • Prepare meeting materials, communications, logistics, minutes, dockets and document archives • Implement meeting operating guidelines and serve as administrative liaison to the Finance and Investment Subcommittee • Respond to Board member inquiries and provide service to committee members • Coordinate Welcome Experience coverage, building maintenance and parking services with Guest Services • Liaise with the C. Brewer Building Property Manager regarding building maintenance and repairs • Oversee HCF’s Oahu office facility, common work areas, security, office protocols and procedures • Identify and recommend vendors for office support supplies and services • Provide FIAT administrative support for travel, meetings, agendas, materials and minutes • Conduct research and make proactive recommendations for special projects • Handle phone calls and emails from staff, vendors, nonprofit leaders and other contacts • Maintain files, reports, policies, procedures, calendars and departmental information • Monitor department timesheets and process reimbursements • Support team processes and systems, project timelines, deliverables and budgets • Prepare client-facing presentations, proposals and performance reports • Collaborate with executive assistants and internal departments to improve efficiency and relationship management • Represent HCF in the community and perform other assigned tasks

🎯 Requirements

• Bachelor’s degree preferred or five (5) years of experience supporting at an executive or managerial level required • High level of proficiency in Microsoft Outlook, Microsoft Word, Excel, Internet research, PowerPoint and databases • High level of discretion with sensitive or confidential client and donor information • Excellent research, analytical, writing, proofing, presentation and organizational skills • Attention to detail and ability to work under deadline pressures and manage multiple assignments accurately and promptly • Strong problem-solving skills • Ability to manage peer efforts, logistics and recommendations to produce tangible results • Strong leadership and work ethic skills • Accounting or bookkeeping experience a plus • Demonstrated passion for the betterment of Hawai‘i and its people • Knowledge, sensitivity and understanding of Hawai‘i’s multicultural community • Ability to thrive in a highly collaborative and flexible organization • Exceptional customer-service-oriented interpersonal skills and effective verbal and written communication • Demonstrated experience achieving goals independently and through others • Ability to represent HCF in a poised and professional manner • Commitment to high-quality service • Required travel as needed • Ability to operate general office equipment • Ability to lift, carry, push or pull up to 25 lbs. of office material or equipment

🏖️ Benefits

• Ability to work remotely • Flexible hours as needed per needs of the business • General office hours Monday through Friday, 8:00 am to 5:00 pm • Professional and collaborative work environment • Opportunity to support HCF’s mission and community impact