Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $85k - $125k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Brightline

WebsiteLinkedInAll Job Openings

201 - 500 employees

⚕️ Healthcare Insurance

🧘 Wellness

👥 B2C

Healthcare Insurance • Wellness • B2C

Brightline is a healthcare company that specializes in providing mental health care services for children and support for parents. With a focus on personalized therapy, psychiatry, and medication management, Brightline offers a simple and comprehensive approach to mental health care for families. They serve clients both virtually and in-person, with services available in multiple states including New York, New Jersey, Connecticut, Massachusetts, and Washington. Through experienced providers and innovative care plans, Brightline helps children and their caregivers manage mental health challenges, focusing on Cognitive Behavioral Therapy and data-driven results.

📋 Description

• Manage complex, dynamic calendars for multiple C-suite executives — proactively resolving conflicts, prioritizing requests, and anticipating scheduling needs before they arise • Coordinate domestic and international travel logistics including flights, hotels, ground transportation, and itineraries • Prepare executives for meetings by compiling briefing documents, agendas, background materials, and talking points • Handle correspondence, draft communications, and respond to inquiries on behalf of executives with appropriate judgment and discretion • Track action items and follow-ups from executive meetings to ensure nothing falls through the cracks • Process expense reports and manage reimbursements accurately and on schedule • Coordinate logistics for leadership team meetings, offsites, board prep, and company-wide events — including venue sourcing, catering, tech setup, and materials • Maintain organized filing systems and document management for executive-level materials • Support onboarding for new senior leaders and manage relationships with key external stakeholders and vendors • Serve as a key point of contact across Brightline's teams on behalf of supported executives • Partner with other executive assistants and operations staff to ensure seamless coordination across the leadership team • Handle confidential and sensitive information with the highest level of integrity and discretion • Identify opportunities to streamline processes and improve the efficiency of executive operations

🎯 Requirements

• 5+ years of experience as an executive assistant, ideally supporting C-suite leaders in a fast-paced, growth-stage environment • Exceptional organizational skills and a proven ability to manage competing priorities across multiple executives simultaneously • Strong written and verbal communication skills — comfortable drafting polished communications on behalf of senior leaders • High emotional intelligence and the ability to work effectively with a wide range of personalities and communication styles • Absolute discretion and sound judgment when handling sensitive, confidential information • Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and virtual meeting tools (Zoom, Slack) • Proactive, solutions-oriented mindset — you spot problems before they happen and come prepared with options • *Preferred: Experience in healthcare, health tech, or a mission-driven startup environment*

🏖️ Benefits

• Medical, Dental, Vision, Long-Term Disability, Life Insurance, Flexible Spending Account, and 401k • 12 Company Holidays + Floating Holidays, Holiday Shutdown, Flexible Time Off, Parental Leave • Health and Wellness Stipend, Home Office Reimbursement and Professional Development Reimbursement • Stock Options