Client Specialist – Non-Profit Business Operations

🔥 0 minutes ago

🏈 Alabama, Arizona, +23 more states – Remote

🏈 Alabama – Remote 🌵 Arizona – Remote 🐊 Florida – Remote 🥔 Idaho – Remote 🌾 Iowa – Remote 🌪️ Kansas – Remote 🐎 Kentucky – Remote ⚜️ Louisiana – Remote 🦞 Maine – Remote 🎰 Nevada – Remote 🌲 North Carolina – Remote 🌾 North Dakota – Remote 🌪️ Oklahoma – Remote 🦀 Maryland – Remote 🎸 Mississippi – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🗿 South Dakota – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote ⛷️ Utah – Remote 🍁 Vermont – Remote ⚔️ Virginia – Remote ⛰️ West Virginia – Remote 🧀 Wisconsin – Remote

💵 $25 - $27 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 0%

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HigherRing

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

📦 Logistics

🏥 Healthcare

📣 Marketing

Logistics • Healthcare • Marketing

HigherRing is an ethical outsourcing partner that provides support services tailored for socially responsible companies. They specialize in areas such as executive assistance, customer support, financial operations, eCommerce operations, and marketing operations, offering flexible engagement options that can be customized based on client needs. HigherRing emphasizes inclusivity and maintains a fully managed team, ensuring high-quality service and alignment with client expectations through regular communication and dedicated support.

📋 Description

• Support a nonprofit client by keeping daily operations running smoothly • Manage insurance renewals and maintain related records • Complete state and federal registration and reporting, including state Attorney General registration • File and maintain property tax exemptions • Review administrative tools such as Zoho and recommend improvements • Keep administrative systems efficient and effective • Support audit readiness and transition to more secure digital recordkeeping • Create and maintain a master administrative calendar • Support recruiting, onboarding, development, and terminations • Ensure compliance with employment laws and required staff training • Maintain personnel files and support contractor oversight and records • Implement and maintain HR policies, programs, and practices • Support seasonal staffing for the organization’s field crew • Manage grants and contracts • Research, identify, and draft grant proposals • Explain the organization’s programs and impact in proposals and reports • Prepare progress reports for the Board and funders • Prepare and submit final grant reports • Maintain accurate records of applications and reports • Ensure compliance with grant guidelines • Work closely with leadership and report progress to the Board of Directors

🎯 Requirements

• Fluency in spoken and written English (second language a plus) • Strong communication and problem-solving ability • Proactive self-starter with excellent judgment • Highly detail-oriented with strong organization skills • Strong tech proficiency: multitasking across browsers, tabs, and tools • Hands-on experience using AI tools such as Gemini or Claude for drafting, research, and administrative tasks • Ability to review AI-generated work for accuracy and protect sensitive information when using AI • Interest in finding new ways AI can make workflows more efficient • 3+ years in nonprofit operations, administration, or a similar role • Experience with grant writing and grant reporting • Working knowledge of HR practices and employment law compliance • Familiarity with nonprofit registration, reporting, and tax-exempt requirements • Comfortable evaluating and improving software tools and workflows • Strong organization and attention to detail • Clear writing and communication skills • Ability to manage many tasks and deadlines independently • Reliable home workspace: quiet, distraction-free, with a closing door • Hard-wired Ethernet connection; minimum 50 Mbps download / 5 Mbps upload speeds • Must live and work from one of the listed states in the United States • Must submit completed application questions, resume, and cover letter • Must be authorized to work in the United States

🏖️ Benefits

• Remote work • Equal opportunity employment • Impact employment with a socially responsible, B Corp, climate-neutral company • 1% for the Planet membership • Supportive work environment

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