Executive Assistant

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HonestHealth, Inc

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2009

HonestHealth provides a unique combination of content and and technical expertise to support organizations from conceptualization to technical development of health care cost and quality transparency initiatives. We advise on data collection, measure selection, visualization as well as provide design, front-end and back-end development, database management, and hosting.

📋 Description

• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests. • Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance. • Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies. • Manage executive expenses in compliance with Honest’s expense and reimbursement policies. • Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged. • Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions. • Support administrative and operational projects affecting the team, department, and broader organization as needed. • Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards. • Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time. • Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience. • Maintain leaders’ internal and external Microsoft contacts. • Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed. • Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed. • Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently. • Available for travel 1-2 times per year, as needed • Perform other related duties and responsibilities as assigned.

🎯 Requirements

• Bachelor’s degree in healthcare administration, business, or related field highly preferred; however, 3+ years of additional relevant experience, demonstrated judgment, and proven success in executive support environments are highly valued. • 5+ years of executive support, business administration, office management, or project coordination experience in a fast-paced professional environment required; startup and/or healthcare industry experience preferred • Prior experience supporting senior leaders and managing multiple competing priorities with limited supervision required • PMI-approved Project Management certification preferred • Demonstrated ability to handle sensitive and confidential information with professionalism, discretion, and sound judgment • Strong organizational skills with the ability to prioritize competing demands, manage shifting priorities, and consistently meet deadlines in a fast-paced environment • Resourceful and proactive problem solver with the ability to independently research issues, identify solutions, and drive tasks to completion • Strong analytical and research skills, including the ability to evaluate information for accuracy, relevance, and business applicability • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and SharePoint • Experience using software tools to create presentations, dashboards, surveys, mail merges, and other business communications and reporting materials • Ability to independently perform intermediate technical troubleshooting and effectively utilize standard office and collaboration technologies.

🏖️ Benefits

• Health insurance • Short-term incentives • Comprehensive benefits package