Part-Time Business Operations Assistant

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

⚙️ Business Operations

🚫👨‍🎓 No degree required

👻 Ghost score 19%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HR Tech Solutions

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2016

🏥 Healthcare

📣 Marketing

👥 HR Tech

Healthcare • Marketing • HR Tech

HR Tech Solutions is a consulting firm that specializes in human resource technology and advisory services. They provide comprehensive solutions aimed at enhancing operational efficiency and fostering growth for organizations. Their expertise spans HR consulting, technology implementation, and compliance services such as ACA compliance, enabling businesses to optimize their HR strategies and systems through tailored consulting and technology solutions.

📋 Description

• Enter and pay vendor bills on schedule; track due dates • Create and send client invoices and follow up on past-due payments • Record payments and match deposits to invoices • Organize receipts, bills and payment records • Maintain vendor and customer records in QuickBooks • Categorize transactions and assist with bank and credit card reconciliations • Run standard QuickBooks reports, including aging, profit and loss, and expense reports • Prepare information for the firm’s accountant or bookkeeper • Maintain trackers for revenue, open invoices, project hours, renewals and key dates • Prepare weekly or monthly reports and dashboards for leadership • Flag trends, overdue items and inaccurate figures • Schedule and post social media content and update websites or listings • Help prepare marketing materials, email campaigns and event logistics • Track marketing results, including posts, leads and responses • Organize and maintain the shared drive, folder structures and file names • Keep project management tasks, due dates and statuses current • Archive old files and help control access to sensitive folders • Coordinate with vendors and service providers • Track contracts, renewals, subscriptions and software licenses • Gather quotes and compare vendor or tool options • Use AI tools to draft emails and documents, summarize information, organize data and build reports • Connect and automate office tools to reduce manual work • Recommend and document process improvements • Manage shared inboxes and calendars • Handle data entry, document preparation and other clerical tasks

🎯 Requirements

• 2+ years of administrative, office, bookkeeping or operations experience • QuickBooks experience, or experience in a fast-paced business role requiring strong attention to detail • Experience using AI tools for work, such as Claude, ChatGPT or Microsoft Copilot, to draft, summarize, organize or analyze • Comfort learning and connecting office tools, such as Microsoft 365 or Google Workspace, project management systems and automation tools • Strong Excel or Google Sheets skills • Reliable home internet and a quiet workspace • Accounts payable and receivable experience preferred • Experience with automation tools such as Zapier, Make or Power Automate preferred • Social media or marketing support experience preferred • Experience at a small business or professional services firm preferred • Experience with project management tools such as Asana, Monday.com, ClickUp or Trello preferred • High school diploma required • Coursework or a degree in business, accounting or a related field is a plus

🏖️ Benefits

• Part-time hourly work • Flexible schedule, approximately 2–3 days a week / 16–24 hours • Remote work • Work that can fit around family or school commitments

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