Corporate Operations Specialist

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $62.9k - $74k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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ICAT Logistics

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1993

📦 Logistics

🚗 Transport

Logistics • Transport

ICAT Logistics is a company focused on logistics and transportation services. Based on the company name and the provided website assets (CSS and layout code), it appears to operate in freight, supply-chain or transport-related activities, though specific services (e. g. , freight forwarding, warehousing, last-mile delivery) are not detailed in the supplied text. The available material is primarily website styling and does not include explicit product, service, or market details, so this description is conservative and based on the company name and the context of the provided site content.

📋 Description

• Coordinate and respond to TSA audits and inspection requests, serving as TSA Alternate Security Coordinator • Process and track customer update requests for TSA / Known Shipper records • Manage KSMS reports through review, reconciliation, and follow-up • Respond to government agency audits and information requests • Perform Denied Party Screening and resolve and document CW / WT holds • Support oversight of ICAT’s Denied Party Screening program and escalate potential matches to Compliance • Prepare and review daily audit reports covering commodities, sanctioned countries, Puerto Rico, FMC, and CTPAT Ocean Container checklists • Perform daily shipment audits for ITAR, Dangerous Goods, and AES compliance • Audit approximately 20% of transactions while maintaining coverage and timeliness as transaction volume and company count increase • Document findings, notify stations of exceptions, and track corrective actions through completion • Produce daily, weekly, and monthly compliance reporting and trend summaries for leadership • Perform control checks and support station compliance audits • Train station and operations staff on EEI filing and provide support for EEI and ACE portal questions • Assist in developing, documenting, and maintaining IOPs and the ICAT Operating Manual for audit, screening, and filing processes • Support compliance training documentation and tracking • Support vendor vetting and onboarding, including screening and collecting required compliance documentation • Conduct annual vendor reviews and maintain accurate vendor records in the TMS • Assist with escalated vendor issues • Respond to station and agency compliance and operational questions • Support customer satisfaction, operational proficiency, growth, and profitability goals • Perform other duties as assigned

🎯 Requirements

• Bachelor’s degree in business, supply chain, logistics, transportation, or a related field preferred; high school diploma plus equivalent relevant experience considered • 3+ years of experience in transportation, freight forwarding, customs brokerage, or compliance • Working knowledge of export and security regulations, including EEI/AES filing, ITAR, Dangerous Goods, TSA security programs (Known Shipper), CTPAT, and FMC requirements • Familiarity with Denied Party Screening and sanctions/embargo requirements • Proficiency with CargoWise, ACE, and TMS; experience with other customs brokerage systems a plus • Experience training or mentoring others preferred • Intermediate skills with Microsoft Office products • Ability to plan and effectively set priorities for implementation • Proven analytic and problem-solving skills in a time-sensitive, logistics environment • Ability to meet deadlines and demonstrate superior time management skills • Ability to multitask in a fast-paced work setting with strong attention to detail • Superior communication and listening skills • Ability to interact successfully across varied settings and with a broad, diverse workforce • Ability to work in a client-centric setting • Flexibility as priorities shift • Consistent follow-up and follow-through • Highly motivated team player with an outgoing and positive work attitude • High level of personal integrity • Adaptive to ICAT’s core values • Clear, easy-to-understand oral communication ability • Ability to sit for prolonged periods and occasionally stoop, climb, or squat

🏖️ Benefits

• Flexible approach to work due to clients’ needs and project support requirements • Opportunity to support growth and profitability goals • Up to 10% travel

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