Prevention Program Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $61.2k - $104.1k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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ICF

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1969

🏥 Healthcare

📦 Logistics

📣 Marketing

💰 $30M Grant on 2021-03

Healthcare • Logistics • Marketing

ICF is a global consulting and technology services company that helps government and commercial clients tackle complex challenges. The firm provides expertise in areas such as Federal IT modernization, energy and utilities, public health, climate resilience, disaster management, and transportation. ICF leverages data and analytics, artificial intelligence, and cybersecurity to deliver innovative solutions. With a strong commitment to corporate citizenship and sustainability, ICF supports social programs and community development, aiming for a sustainable, low-emissions future. The company operates worldwide, with significant presence in Europe through its offices in Belgium, Spain, and the UK.

📋 Description

• Provide critical support for the prevention team, including workflow management, data organization, documentation, quality control, scheduling, and coordination across a geographically dispersed remote team • Provide day-to-day administrative and operational support to the Manager and Prevention Specialists • Maintain workplans, calendars, assignment trackers, deliverable schedules, action-item logs, and project management tools • Coordinate meetings, interviews, working sessions, trainings, provider engagements, and other project activities • Prepare agendas, meeting materials, notes, action items, and follow-up documentation • Track assignments, decisions, dependencies, due dates, and follow-up actions • Support collection, receipt, organization, and cataloging of serious incident report-related information, monitoring and audit findings, provider information, and other project inputs • Maintain organized data repositories and document libraries • Perform routine data entry, data cleaning, formatting, reconciliation, and quality checks • Maintain provider-level trackers for assessments, issues, recommendations, interventions, corrective actions, and implementation status • Support aggregation of information across approximately 150 provider programs for trend analysis and reporting • Generate routine tables, status summaries, dashboards, and recurring reports • Format and assemble reports, briefings, presentations, guidance, tools, training materials, and other deliverables • Maintain version control and standardized templates • Conduct first-level administrative quality reviews for completeness, formatting, consistency, and template adherence • Maintain inventories of tools, resources, templates, checklists, and implementation materials • Coordinate distribution of approved guidance, tools, communications, and training materials • Support logistics and attendance tracking for training, technical assistance, and stakeholder engagement • Maintain stakeholder and provider contact lists and support communications across the remote prevention team • Support recurring status reports and leadership briefings by compiling accomplishments, activities, risks, actions, and key metrics • Document and track feedback on tools, training, and implementation resources for continuous improvement • Provide administrative support for cross-ORR and provider coordination activities

🎯 Requirements

• Minimum of 2 years’ experience working to administratively support a team in a remote environment • A bachelor’s degree, or 5 years’ experience as an administrative assistant may be substituted for a bachelor’s degree • Must be able to obtain and maintain a Public Trust Clearance • Knowledge of migrant/refugee issues, particularly related to children (preferred) • Experience working for a refugee program (preferred) • Prior work experience in a consulting environment (preferred) • Ability to promote and contribute to an equitable and inclusive organizational culture and environment • Ability to manage competing priorities, perspectives, and stakeholder needs • Excellent verbal, interpersonal, and written communication skills • Demonstrated professionalism, judgment, discretion, tact, and diplomacy

🏖️ Benefits

• Six-month duration with opportunity for extension beyond the initial term, subject to project needs, funding, and organizational requirements • Equal opportunity employer • Reasonable accommodations throughout the application and employment process • Benefit offerings referenced in the Transparency in Benefits Coverage Act